HR Assistant - VA

Warabeya North America Inc.•Stafford, VA

1d•$19 - $25•Onsite

About The Position

The HR Assistant supports daily human resources operations at Warabeya North America’s Stafford, Virginia plant, including payroll, recruitment, employee records, and general HR administration. The role requires strong organizational and communication skills, knowledge of employment regulations, and discretion when handling sensitive information. The HR Assistant helps resolve employee issues and maintain smooth HR operations, serving as a liaison between headquarters and the Virginia plant. The position is full-time, non-exempt, onsite, and scheduled Monday through Friday from 8:30 a.m. to 5:00 p.m. The listed pay range is $19–$25 per hour. Warabeya North America is a food manufacturer specializing in fresh and ready-to-eat food products and is part of the Warabeya Nichiyo Group, headquartered in Japan. The company describes its North American operations as growing and offers a collaborative, fast-paced environment focused on safety, quality, and continuous improvement. The position is primarily performed indoors in an office setting. Depending on duties, it may involve exposure to moving mechanical parts, hot or cold temperatures, humidity, and confined spaces. The position may require domestic travel, including by air and car.

Requirements

High school diploma.
At least 3 years of administrative experience.
English proficiency in both oral and written communication.
Proficiency with MS Office and ERP systems.
Ability to listen actively and communicate clearly and effectively in verbal and written forms, adapting communication to the audience.
Strong relationship-building and interpersonal effectiveness.
Ability to work onsite; remote work is not an option.
Authorization to work in the United States on a full-time basis when employment begins, without requiring employer-sponsored work authorization.
Ability to remain stationary as needed throughout the workday.
Ability to use hands and fingers to input data and operate a mouse and standard office equipment.
Ability to reach, twist, bend, and position oneself to maintain files and office supplies in cabinets.
Ability to communicate effectively through speech, writing, hearing, and visual observation in person, by phone, and via virtual platforms.
Visual acuity for reading documents, computer screens, and written materials, including close and distance vision.
Ability to lift, transport, or maneuver office materials or equipment weighing up to approximately 25 pounds.
Ability to move between workstations, meeting rooms, or office areas as needed.
Ability to sustain attention for prolonged periods while performing detailed tasks.

Nice To Haves

Associate degree in Business Administration or Human Resources.
Experience in a Human Resources role.
HRIS experience.
SHRM or PHR certification.
OSHA knowledge.

Responsibilities

Perform HR administrative duties, including maintaining the employee database and sorting HR department emails.
Maintain accurate records of employee attendance, leave, and personal information.
Assist headquarters HR and the Virginia plant with hiring and communication with staffing agencies for temporary employees.
Facilitate communication with employees, staffing agencies, and temporary employees.
Coordinate and schedule Employee of the Month activities, monthly birthday parties, team-building events, and holiday parties.
Draft manuals and procedures for headquarters HR as needed to support employees and temporary employees at the Virginia plant.
Organize and schedule appointments and meetings, take notes, and distribute meeting minutes.
Assist the headquarters recruiter with hiring and onboarding for the Virginia plant.
Assist employees and temporary employees with registrations, time-correction requests, and terminations.
Coordinate orientation and training sessions for new employees.
Facilitate safety meetings for the Virginia plant.
Provide information for Virginia plant meetings on HR matters.
Serve as a liaison between headquarters and the Virginia plant to improve communication, report and address HR and safety issues, and help ensure timely support from headquarters.
Perform other duties as assigned.