HR Assistant, SEASONAL

Sunbeam Family Services, Inc.•Oklahoma City, OK

20d•Onsite

About The Position

The HR Assistant provides short-term support to the Human Resources team with recruiting, candidate coordination, pre-employment activities, onboarding support, and related administrative functions. The position helps ensure candidates and hiring managers receive timely, organized, and professional support throughout the hiring process. It is seasonal and subject to available funding through January 31, 2026. The employee works in an office environment, potentially in close quarters with other staff. Noise levels vary from quiet to moderate, and frequent disruptions may occur. The position requires frequent communication, often remaining stationary for approximately 50–75% of the time, and occasional movement through the work environment. The employee may occasionally move or lift up to 20 pounds. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Requirements

Previous administrative, recruiting, human resources, customer service, or other related office experience.
Experience using computer-based systems to enter, maintain, and track information.
Strong organizational and time-management skills.
Strong attention to detail and accuracy.
Effective written and verbal communication skills.
Ability to communicate professionally with applicants, employees, and hiring managers.
Ability to manage multiple priorities and follow through on assigned tasks.
Ability to learn and use an Applicant Tracking System (ATS) and other HR technology.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Ability to work independently and collaboratively as part of a team.
Ability to maintain confidentiality and appropriately handle sensitive applicant and employee information.
Ability to provide timely, responsive customer service to applicants and internal staff.
Frequently communicate and exchange accurate information in a professional manner.
Occasionally move or lift up to 20 pounds.

Nice To Haves

Bachelor’s degree in human resources, Business Administration, or a related field.
Knowledge and understanding of the Paycom Applicant Tracking System.
Previous experience supporting recruiting, talent acquisition, or Human Resources.
Experience working with an Applicant Tracking System (ATS) or HRIS.
Experience with Paycom or a similar HR/payroll system.
Experience scheduling interviews and communicating directly with job applicants.
Experience supporting pre-employment activities such as reference checks, background checks, or onboarding.
Experience working in a fast-paced environment with multiple open positions or competing priorities.
Experience in early childhood education, education, nonprofit, healthcare, social services, or another high-volume hiring environment.
Bilingual Spanish/English communication skills.

Responsibilities

Provide temporary recruiting and administrative support to the Human Resources team.
Assist with candidate screening, interview scheduling, candidate communication, and recruitment follow-up.
Maintain candidate records and update applicant activity and status in the Applicant Tracking System (ATS).
Assist with posting job openings and sourcing candidates through approved recruiting channels.
Prepare interview materials and coordinate interviews with candidates and hiring managers.
Assist with reference checks, background checks, employment eligibility verification, and other pre-employment requirements.
Support new-hire processing and onboarding activities.
Assist with recruiting events, job fairs, and other hiring activities as needed.
Maintain accurate and confidential applicant, employee, and recruitment records.
Respond to routine applicant and hiring inquiries and refer complex or sensitive matters to appropriate HR staff.
Provide general administrative support to the Human Resources department as needed.
Perform other appropriate and related responsibilities as assigned.
Perform other duties as requested.