HR & Talent Acquisition Coordinator (53261)

Headway Technologies•Milpitas, CA

9d•Onsite

About The Position

Under the direction of the Director of Human Resources, the HR & Talent Acquisition Coordinator provides administrative support for Human Resources and Talent Acquisition activities. The role supports onboarding, employee records administration, recruitment coordination, employee communications, HR programs, and department operations. The coordinator serves as a resource for employees, candidates, and hiring managers while ensuring accuracy, confidentiality, and exceptional customer service. The position is located in Milpitas, California, and works primarily in an office environment.

Requirements

High school diploma or GED and/or equivalent relevant experience.
Two years of experience in an administrative assistant, coordinator, customer service, or related support role.
Experience coordinating schedules, maintaining records, and supporting business operations.
Experience supporting Human Resources, Recruiting, Talent Acquisition, or other business operations functions.
Proficiency in Microsoft Office applications.
Knowledge of administrative principles, practices, and office procedures.
Knowledge of Human Resources and recruiting processes and practices.
Ability to use HRIS systems, applicant tracking systems, and other business software applications.
Ability to communicate effectively and professionally, verbally and in writing, with candidates, employees, managers, vendors, and external contacts.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong attention to detail and accuracy.
Strong organizational and time management skills.
Demonstrated problem-solving and critical-thinking skills.
Ability to work independently while collaborating effectively within a team environment.
Ability to adapt to changing priorities and business needs.
Demonstrated customer service orientation and interpersonal skills.
Ability to exhibit professionalism, initiative, and a positive attitude.
Ability to comply with all safety policies and procedures.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Maintain employee personnel files and HR records for accuracy, completeness, and compliance with company policies and record-retention requirements.
Assist with onboarding, including preparing new-hire paperwork, coordinating orientation, and ensuring required employment documentation is completed.
Coordinate pre-employment activities such as background checks, drug screenings, employment verification requests, and onboarding requirements.
Support recruitment by posting positions, scheduling interviews, coordinating candidate communications, and maintaining applicant tracking system records.
Help organize job fairs, recruiting events, and other talent acquisition initiatives.
Respond to routine employee and manager inquiries and provide administrative support related to HR policies, procedures, and programs.
Maintain HR databases, spreadsheets, reports, and departmental records.
Assist with HR audits, reporting requirements, document management, and compliance-related activities.
Coordinate employee events or activities and other HR initiatives as assigned.
Support onboarding and offboarding, including documentation, logistics coordination, and record maintenance.
Learn and use the Human Resources Information System (HRIS) and other HR-related systems to support departmental operations.
Maintain confidentiality of employee, candidate, and company information.
Adhere to applicable safety policies and procedures.
Perform other duties of a similar nature or level as required.