HR Administrator

The HR Source • Edison, NJ

1d

About The Position

We are seeking a detail-oriented and proactive HR Administrator to support an internal team of under 100 employees. This role is responsible for executing key HR functions across a multi-state workforce, with a strong focus on compliance, payroll accuracy, and operational efficiency. The ideal candidate is hands-on, organized, and comfortable supporting a fast-paced, revenue-driven environment.

Requirements

• 3+ years of experience in an HR support or administrative role
• Experience supporting a multi-state workforce required
• Working knowledge of FMLA administration and general leave of absence processes
• Strong knowledge of I-9 compliance and HR best practices
• Experience processing or supporting weekly payroll, ideally in environments with variable compensation (commissions/bonuses)
• Familiarity with ATS and HRIS systems
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced, team-oriented environment

Responsibilities

• Manage full-cycle onboarding, including new hire documentation and orientation
• Ensure strict adherence to I-9 compliance and employment eligibility requirements
• Maintain audit-ready employee records and support multi-state compliance requirements
• Administer E-Verify processes (if applicable)
• Support administration of employee leave programs, including FMLA, ensuring proper documentation, tracking, and compliance with federal and state regulations
• Coordinate and process weekly payroll, including hours, commissions, bonuses, and adjustments
• Partner with payroll providers to ensure accurate and timely payroll execution
• Maintain payroll records and resolve discrepancies in a timely manner
• Support reporting, audits, and compliance related to payroll and compensation
• Assist with job postings, candidate scheduling, and interview coordination
• Maintain ATS updates and candidate communications
• Support offer letter preparation and onboarding transitions
• Coordinate onboarding sessions and ongoing employee training programs
• Track completion of required training and maintain documentation
• Support development initiatives, particularly for sales and recruiting teams
• Support performance review cycles, documentation, and tracking
• Ensure consistency and compliance across evaluation processes
• Partner with managers to maintain timelines and documentation standards
• Serve as a first point of contact for HR-related inquiries
• Provide basic coaching to employees and guidance to managers on routine HR matters
• Assist employees with leave-related questions (including FMLA) and escalate complex employee relations issues as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed