HR ADMINISTRATIVE COORDINATOR

SICE INC•Opa-Locka, FL

About The Position

We are seeking a detail‑oriented and highly organized HR Administrative Coordinator to support day‑to‑day Human Resources operations. This role is essential to onboarding and offboarding, employee records management, payroll support, ADP reporting, and HR system troubleshooting. The ideal candidate is professional, discreet, and comfortable working in ADP Workforce Now in a fast‑paced, multi‑department environment.

Requirements

High school diploma or general education degree (GED) required.
Proficient computer/office skills (OUTLOOK, MICROSOFT, EXCEL, WORD, etc.)
Must pass a pre-employment criminal background check.
Must pass a pre-employment Drug and Alcohol Test
Must demonstrate eligibility to work in U.S.

Nice To Haves

Associate’s degree or equivalent experience in Human Resources, or a related field preferred
Minimum of 12 months of HR or administrative support experience
Hands‑on experience with ADP Workforce Now strongly preferred
Strong attention to detail and organizational skills
Proven ability to handle confidential information with professionalism
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong communication, problem‑solving, and multitasking skills

Responsibilities

Prepare and process new hire documentation, including offer letters and onboarding paperwork.
Open IT support tickets and coordinate onboarding and offboarding with IT and other departments.
Enroll new hires in ADP Workforce Now and ensure I-9 completion, onboarding module verification within the first week of employment.
Maintain accurate employee personnel files, both electronic and physical.
Manage offboarding documentation including resignation letters, exit interviews, supervisor exit forms, termination letters, and ADP updates.
Maintain and update employee records in ADP Workforce Now and HR systems.
Update project numbers, contact information, and work email addresses.
Ensure compliance with data protection and confidentiality regulations.
Handle confidential information with discretion; unauthorized disclosure is strictly prohibited.
Process payroll.
Assist supervisors with time entry and discrepancy resolution.
Approve time-off requests and enter project numbers as needed.
Reconcile time entries against timesheets.
Maintain payroll documentation in compliance with retention requirements.
Serve as the first point of contact for employee PTO, payroll, and HR record inquiries.
Escalate complex issues to HR leadership.
Support employee recognition programs and company events.
Maintain employee pay profiles including garnishments, allowances, and reimbursements.
Track employee visas and work authorizations; run quarterly compliance reports.
Run standard and ad-hoc HR and payroll reports in ADP Workforce Now.
Monitor data accuracy across ADP modules.
Troubleshoot ADP Workforce Now issues related to onboarding, payroll, timekeeping, and reporting.
Open and manage ADP support cases and coordinate resolution.
Reconcile and report monthly ADP invoices to Accounting.
Assist with job postings in ADP Workforce Now.
Coordinate interview scheduling with Project Managers.
Assist with preliminary resume reviews when required.

Benefits

Up to three weeks of paid time off every calendar year (15 days total). Eligibility to earn +1 day every calendar year after employee’s 3-year anniversary.
Several paid company holidays throughout the year. (approx. 11-12)
Training and Growth Opportunities.
Individual Health Coverage for the employee and for other coverage levels, including spouse, children and family.
Dental coverage plan,
Vision coverage plan,
Critical Illness coverage plan,
Accidental Injury coverage plan,
Hospital Care Indemnity coverage plan,
Short Term Disability Insurance (SICE Inc. currently offers 100% premium contribution)
Life and AD&D Insurance (SICE Inc. currently offers 100% premium contribution)
Eligibility to participate in SICE’s 401K Plan, with 50% employer match.