Administrative Coordinator -HR

LIVIC Civil•Wormleysburg, PA

12h•Hybrid

About The Position

LIVIC Civil is looking to fill a full-time position for an Administrative Coordinator. This role will support internal operations across Human Resources, Marketing, and Company Culture. The candidate should be flexible and able to adapt to changing activities and workloads, while maintaining a high level of organization and professionalism. The position will require strong interpersonal skills and an outgoing personality that allows the candidate to effectively collaborate with team members across multiple departments. This individual will play a key role in supporting employee experience, improving processes, and helping drive operational efficiency. As LIVIC continues to grow, we are always in search of individuals who can contribute to our culture and operations. We have a diverse staff across engineering, design, GIS, and operations, and this role will help support and connect those teams.

Requirements

Associate’s or Bachelor's Degree in Business Administration, Human Resources, Marketing, or related field preferred
3-7+ years of experience in administrative, HR, or operations-focused roles
Ability to manage time effectively; prioritize and handle multiple tasks and responsibilities
Ability to work in a team environment as well as independently
Ability to establish and maintain effective working relationships
Ability to adapt to changing priorities and follow direction
Ability to think critically and identify opportunities to improve processes
Ability to maintain a high level of confidentiality when handling sensitive information
Ability to communicate and collaborate with executive level team
Ability to manage clean file structure
Strong interpersonal and communication skills
Highly organized with strong attention to detail
Proficiency in Microsoft Office (Word, Excel, Outlook)
Familiarity with Canva, social media platforms, and general marketing tools
Authorized to work in the United States

Nice To Haves

Experience in a professional services or engineering environment
Experience supporting HR functions such as recruiting and onboarding
Experience with marketing coordination or social media management
Familiarity with CRM or workflow tools
Travel to other offices as needed

Responsibilities

Assist with general HR administration and employee relations support
Assist with calendar management
Support day-to-day office operations including mail, supplies, and general administrative needs
Coordinate office organization, maintenance, and overall workflow
Manage applicant tracking, coordinate interviews, and support hiring efforts
Lead onboarding processes to ensure a smooth and engaging experience for new hires
Maintain employee records and support compliance with company policies and procedures
Track PTO usage and assist with payouts in coordination with payroll/finance
Assist with 401(k) administration and employee inquiries
Support company culture initiatives and employee engagement efforts
Coordinate events, team-building activities, and internal celebrations
Assist with planning conferences, training sessions, and professional development opportunities
Represent LIVIC Civil at career fairs and recruiting events
Assist with social media management and content creation
Develop marketing materials using tools such as Canva
Support branding efforts across offices, events, and recruiting initiatives
Help manage and maintain the LIVIC merchandise store and related website updates
Assist in developing, updating, and implementing company policies and procedures
Identify opportunities for improved processes and support implementation efforts
Participate in weekly meetings and prepare agendas and meeting minutes
Provide general administrative support to the Operations Executive
Support light project coordination and office management tasks as needed
Other duties as assigned