Temporary TIE HR Administrative Associate (UTemps)

University of Texas at Austin • Austin, TX

2d • Hybrid

About The Position

This role supports the employee lifecycle from recruitment through onboarding, employee support, and offboarding. It serves as an administrative and customer-service resource for hiring managers, candidates, employees, HR staff, and University partners. The primary location will be West Pickle Research Campus with the possibility of needing some backup support at Pickle Research Campus (MER building) or our Southwest Austin location on Montopolis. Reliable transportation to travel to other locations as needed.

Requirements

• High school graduation or equivalent.
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
• Experience delivering customer service and support.
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.
• Reliable transportation to travel to other locations as needed.
• Ability to travel to and work at multiple local locations as needed; access to reliable transportation is preferred.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field.
• Two or more years of experience supporting recruitment, candidate management, interview coordination, staffing, or other human resources functions.
• Experience working in the semiconductor industry or supporting technical and research-focused organizations.
• Experience using Workday or a similar Human Resource Information System (HRIS).
• Experience using Visio, Smartsheet, or similar tools for process documentation, project tracking, and workflow management.
• Experience working in higher education, research institutions, government agencies, or other public-sector organizations.
• Knowledge of University of Texas policies, procedures, and administrative systems.

Responsibilities

• Submitting requests for and tracking HR activities including hiring, separations, interviews, and recruitments.
• Assisting with candidate communications, interview schedules, itineraries, and materials.
• Maintaining hiring documentation and compliance records.
• Supporting new-hire onboarding through offer-letter preparation, employee communications, and coordination of access and equipment.
• Managing onboarding for students, affiliates, contractors, temporary workers, and guests.
• Coordinating separations.
• Responding to employee, manager, and candidate inquiries through shared HR intake channels with guidance from TIE-HR team members.
• Preparing reports and updating the organizational chart.
• Helping improve HR processes, support events, and provide administrative backup as needed.

Benefits

• Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED