HR Administrative Assistant
About The Position
Provide administrative and clerical support to the Human Resources department to ensure timely, accurate completion of HR processes. The role assists with HRIS data entry, recruitment coordination, onboarding tracking, performance management support, leave tracking, employee file maintenance, employee engagement activities, and workers’ compensation documentation. The position maintains employee records and credential documentation, assists with recruitment and candidate communication, tracks new-hire onboarding requirements, and supports orientation. It also helps coordinate employee engagement and wellness activities and provides administrative support for leave, performance management, workers’ compensation, and supply orders.
Requirements
- High school diploma required.
- 2–3 years of administrative experience, preferably in Human Resources.
- Strong attention to detail, organization, and confidentiality.
- Proficiency with computers, HRIS systems, document management platforms, and Microsoft Office Suite.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication skills and customer service orientation.
Nice To Haves
- Associate degree or HR coursework preferred.
Responsibilities
- Enter HRIS data for new hires, employee changes, terminations, and demographic updates, ensuring accuracy and timely processing.
- Maintain personnel files in DocuWare by scanning, indexing, and organizing documents according to retention requirements.
- Assist with routine HRIS reporting and audits to support compliance and data integrity.
- Track employee licensure, CPR certifications, and other required credentials; maintain documentation and send renewal reminders as needed.
- Assist with recruitment activities, including posting jobs, screening applications for minimum qualifications, and coordinating candidate communication.
- Schedule interviews, confirm availability with hiring managers, and prepare interview materials.
- Follow up with candidates by phone about application status, onboarding requirements, or missing documentation.
- Track completion of new-hire requirements, including physicals, drug screens, background checks, onboarding forms, and licensure verification when applicable.
- Assist with new-hire orientation by preparing materials, coordinating food orders, setting up the room, and greeting new employees.
- Support badge creation, fingerprinting appointments, and collection of required documents.
- Track employee milestone dates, prepare award materials, coordinate distribution, and assist with event logistics.
- Assist with planning, communication, registration tracking, and setup for wellness initiatives and employee engagement activities.
- Support appreciation week activities, including scheduling, drafting communications, ordering supplies, setup, and coordination with vendors or internal departments.
- Provide administrative assistance for HR-led engagement programs, including communication, attendance tracking, and vendor coordination.
- Assist with FMLA/LOA tracking by logging documentation, updating spreadsheets, and communicating status updates to HR staff and managers.
- Support performance management processes by preparing forms, tracking completion, and organizing documentation.
- Assist with workers’ compensation filing, including initial claim documentation, scanning reports, and follow-up communication.
- Order miscellaneous supplies and business cards.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
