Administrative Assistant - HR

Community College Preparatory Academy Public Charter Schools•Washington, DC

2d•$50,000 - $80,000•Onsite

About The Position

The Administrative Assistant provides careful administrative support for Community College Preparatory Academy’s People and Culture / Enterprise and Administration department, focusing on human resources and compliance processes where accuracy, timeliness, and confidentiality are essential. The position supports interview logistics, onboarding, employee requests, training, records management, compliance tracking, audits, and assigned workflows in approved systems. It serves staff and students through accessible, confidential administrative service and routes sensitive questions or concerns to authorized decision-makers. The role has no direct reports and may coordinate records, schedules, and project workflow without formal personnel authority. It is full-time, nonexempt, campus based in Washington, DC, and reports to the Human Resources Director and Compliance Officer. The salary band is $50,000–$80,000 annually. Strong performance includes completing onboarding and required documentation by deadlines; maintaining accurate, current, secure, audit-ready files; promptly acknowledging, routing, and following through on requests; protecting confidential information; and keeping training, improvement, and system records complete and traceable to responsible staff and follow-up. Annual targets and milestones will be set in the employee’s performance plan and aligned with the approved school operating plan. The campus-based work involves regular computer and telephone use, frequent interaction with students and staff, and movement among work areas. Some evening or special-event coverage may be required. Essential duties must be performed with or without reasonable accommodation.

Requirements

High school diploma or equivalent.
At least two years of relevant administrative, customer-service, technical, or program-support experience.
Reliable follow-through, sound judgment, respectful communication, and ability to maintain accurate and confidential records.
Ability to perform essential duties with or without reasonable accommodation.

Nice To Haves

Additional education or job-related training.
Experience with an HRIS or payroll platform and with recruiting, screening, benefits, training, electronic-signature, or compliance-tracking systems; ADP experience is preferred.
Associate degree or recognized job-related credential.
Experience supporting adult learners or working in a school, nonprofit, workforce, or community-service environment.
Proficiency with commonly used office, student-information, or service-management systems.

Responsibilities

Coordinate interview logistics, onboarding records, training schedules, notices, and routine employee requests.
Maintain organized, access-controlled personnel and compliance files under approved retention practices.
Track recurring deadlines, certifications, acknowledgments, checks, and corrective-action evidence.
Prepare standard letters, logs, reports, and meeting materials using approved templates.
Route sensitive questions to the appropriate decision-maker without offering unauthorized advice.
Support audits, monitoring requests, policy distribution, and records reconciliation.
Coordinate staff learning and onboarding records that identify learner needs addressed, required follow-up, and evidence requested by responsible supervisors.
Maintain organized evidence of assigned Cognia-related training and corrective actions; flag missing or overdue records for the accountable owner.
Provide accessible, confidential administrative service and route accommodation or learner-access concerns to authorized staff.
Provide fair, respectful, and confidential support for staff systems; coordinate onboarding, training, and collaboration records that help qualified personnel strengthen professional practice.
Maintain reliable HR and compliance structures through changing conditions and route workforce or resource needs to accountable leaders.
Process and reconcile assigned workflows in approved HR, payroll, background-screening, benefits, recruiting, electronic-signature, and compliance systems while following access, confidentiality, retention, and approval requirements.
Keep onboarding, training, improvement, and assigned system records complete, accurate, secure, and audit ready; document and escalate discrepancies or overdue items.
Acknowledge, route, document, and follow through on requests promptly and discreetly.