HR Administrative Assistant

City of Redmond•Redmond, WA

10d•Onsite

About The Position

The City of Redmond is a thriving, culturally diverse community, and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship. The HR Administrative Assistant is an exciting opportunity for someone interested in beginning a career in Human Resources or Administrative Support. It is a great position for anyone with training or experience with customer service, record-keeping, administrative support or project management, in any field or industry, as a paid employee or unpaid volunteer. No experience in human resources is required. This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year. Hours will be an average of 20 hours per week. This is an hourly, part-time position with no benefits. You may occasionally be asked to work additional hours with advanced notice. This role has the potential to become a full-time position in 2027 or 2028, although the full-time option is not guaranteed.

Requirements

High School diploma or G.E.D
Two years of progressively responsible office and administrative support experience

Nice To Haves

Customer service
Record-keeping
Administrative support
Project management
Experience in any field or industry, as a paid employee or unpaid volunteer

Responsibilities

Serve as a customer service representative for Human Resources Department by providing reception and front desk services in the HR department lobby, including greeting visitors
Screen, direct and/or respond to citizen, job applicant, and employee phone calls and email questions
Responsible for records lifecycle administration, including records destruction compliance, physical and electronic filing, and archiving
Use of SharePoint for electronic filing and records organization
Conduct I-9 and E-Verify employment verification
Develop, update, maintain, and retrieve data from spreadsheets, database programs and/or other sources
Research, compile, analyze, and process data for departmental public records requests, ensuring compliance to applicable rules and regulations
Maintain electronic and paper-based information, directories and filing systems
Assist with recruitment processes and other tasks as assigned
Provide accurate and confidential data entry and data retrieval
Prepare and distribute reports to other departments, employees and/or the public
Create, update, and maintain applicable standard operating procedures
Maintain confidential personnel information including new hires, terminations, and retirement data
Administer and maintain absolute confidentiality of work-related issues, employee records ,and City information
Assist with special projects as assigned and perform other duties as assigned