HR Administrative Assistant

ARROWHEAD PRODUCTS CORPORATION•Los Alamitos, CA

2d•$24 - $26•Onsite

About The Position

The HR Administrative Assistant supports the Human Resources department’s administrative functions, data management, employee documentation, and projects, including union negotiations and policy updates. The role manages HRIS processes such as new-hire setup, employee changes, benefits administration, and terminations, and conducts new-hire orientations. It also supports HR communications, compliance, records management, employee engagement initiatives, training, and general office operations. The position provides occasional front-desk backup, including greeting visitors, handling calls and mail, checking in new employees, issuing badges and access credentials, and coordinating reception coverage. It maintains confidential physical and electronic HR records in accordance with company policies and applicable California and federal requirements, and helps ensure responsive, accurate, and efficient HR operations. The role is based at Arrowhead Products in Los Alamitos, California, and is listed as first shift. It requires frequent sitting, standing, walking, hand and arm use, talking, listening, and computer and office-equipment use. The employee may occasionally walk through or briefly remain in manufacturing-floor areas and must be able to lift, carry, push, or pull up to 35 pounds.

Requirements

Associate degree or equivalent experience in a related discipline.
At least one year of administrative or HR experience.
Experience supporting HR projects, coordinating updates, and maintaining documentation.
Strong typing, formatting, and document-preparation skills for formal reports and negotiation materials.
Ability to prioritize and balance multiple tasks, including HR initiatives, administrative responsibilities, and HRIS updates.
Knowledge of union processes and awareness of applicable legal considerations.
Proficiency with HRIS systems and experience handling detailed, confidential, and complex employee data.
Proficiency in Microsoft Office applications.
Excellent written and verbal communication skills.
Ability to apply HR practices, technical standards, and established concepts in daily work.
Knowledge of California employment laws and regulations.
Ability to lift, carry, push, or pull up to 35 pounds and meet the stated physical requirements.

Nice To Haves

PHR certification.
Experience with Paycom HRIS.
Experience with Oracle or SAP systems.

Responsibilities

Maintain accurate and timely HRIS records for onboarding, employee data changes, terminations, benefits administration, and compliance tracking.
Provide backup reception coverage, including greeting visitors, handling calls, distributing mail and packages, checking in new employees, issuing badges and access credentials, and coordinating coverage.
Conduct new-hire orientations, present company policies, benefits, and HR programs, complete required paperwork, and coordinate onboarding with hiring managers and other departments.
Assist with pre-employment background checks, HRIS data entry, benefits and personnel files, and other HR administrative tasks and projects.
Support HR projects, including maintaining the employee handbook, preparing and organizing materials and official records for union negotiations, and assisting with policy rollout and implementation.
Create, organize, maintain, and purge physical and electronic HR records, including personnel, benefits, I-9, disciplinary, and training records, in accordance with retention and destruction requirements.
Maintain confidentiality and secure storage of sensitive documents, and retrieve or transfer files as needed.
Prepare and distribute HR communications, including notices concerning union matters, policy updates, and department initiatives.
Schedule, coordinate, and assist with employee training sessions, meetings, and HR-related events.
Support employee engagement efforts, including administering activity discount programs and similar initiatives.
Maintain regular, reliable, and punctual attendance and respond to business needs with urgency and confidentiality.
Maintain a welcoming office environment by monitoring office supplies, placing orders, and organizing communal spaces.
Perform other duties as assigned.