Housing Coordinator

Black Box•Plano, TX

10d•Onsite

About The Position

The Housing Coordinator supports corporate operations and local site teams by managing housing, travel, and per diem logistics. The role maintains current housing inventories, coordinates accommodation through local providers and General Contractors, and manages transitions as project and staffing needs change. It also oversees team travel arrangements and tracks per diem compliance to support efficient, cost-effective project execution. This is an hourly, office-based role at the HQ Office in Plano, Texas. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with after-hours and/or weekend on-call work as needed. The position is a contract with a possible contract extension or hire.

Requirements

Strong organizational and multitasking skills with attention to detail.
Ability to work effectively with corporate teams and field personnel.
Proficiency with spreadsheets, including basic proficiency in Excel, tracking tools, and basic project management systems.
Strong problem-solving skills and ability to respond quickly to changing field conditions.
Able to work after hours and/or weekends on call as needed.

Nice To Haves

Experience in housing coordination, travel logistics, construction administration, or workforce support.
Familiarity with project-based or low-voltage construction environments.
Previous experience with Happay, Concur, and/or ServiceNow.
Experience coordinating workforce or temporary housing.
Corporate travel experience.
Experience booking travel and administering per diem for field teams.
Experience working with large field teams of 200 or more.

Responsibilities

Maintain an accurate, up-to-date inventory of housing options in project areas, including General Contractor-provided resources and independently acquired options.
Maintain organized records of housing assignments, travel bookings, and per diem tracking.
Source, evaluate, and coordinate housing accommodations, including apartments, houses, extended-stay lodging, RV sites, and work camps.
Partner with project managers, field leadership, and General Contractors to align housing plans with project schedules and workforce needs.
Coordinate move-ins, move-outs, extensions, and housing changes as crews mobilize or demobilize.
Serve as the primary point of contact for housing-related issues for field teams.
Ensure housing solutions meet company standards, budget guidelines, and safety requirements.
Coordinate travel for low-voltage construction teams, including flights, rental vehicles, and ground transportation.
Communicate itineraries, lodging details, and changes to field personnel and corporate stakeholders.
Adjust travel plans to accommodate project delays, schedule changes, or emergencies.
Track, verify, and document per diem eligibility and daily rates for field employees.
Ensure per diem records align with company policy, project requirements, and payroll standards.
Coordinate with payroll, accounting, and project management to resolve discrepancies.