Housing Coordinator

Black Box•Plano, TX

3h•Onsite

About The Position

The Housing Coordinator supports corporate operations and local site leadership and field teams by managing housing, travel, and per diem logistics. The role maintains an up-to-date inventory of housing options, coordinates accommodations through local providers and General Contractors, and supports smooth transitions as project and staffing needs change. It also manages travel arrangements for low-voltage construction teams and tracks per diem compliance to support efficient, cost-effective project execution. This is an hourly contract position, with a possible contract extension or hire. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with on-call work after hours and/or on weekends as needed. The position is based at the HQ office in Plano, Texas.

Requirements

Strong organizational and multitasking skills with attention to detail.
Ability to work effectively with corporate teams and field personnel.
Proficiency with spreadsheets, including basic Excel proficiency, tracking tools, and basic project management systems.
Strong problem-solving skills and the ability to respond quickly to changing field conditions.

Nice To Haves

Experience in housing coordination, travel logistics, construction administration, or workforce support.
Familiarity with project-based or low-voltage construction environments.
Previous experience with systems such as Happay, Concur, and/or ServiceNow.
Experience coordinating workforce or temporary housing.
Corporate travel experience.
Experience with travel booking and per diem administration for field teams.
Experience working with large field teams of 200 or more.

Responsibilities

Maintain an accurate, current inventory of available housing options in project areas, including GC-provided and independently sourced options.
Maintain organized records of housing assignments, travel bookings, and per diem tracking.
Source, evaluate, and coordinate accommodations such as apartments, houses, extended-stay lodging, RV sites, and work camps.
Work with project managers, field leadership, and General Contractors to align housing plans with project schedules and workforce needs.
Coordinate move-ins, move-outs, extensions, and housing changes as crews mobilize or demobilize.
Act as the primary point of contact for housing-related issues for field teams.
Ensure housing arrangements meet company standards, budget guidelines, and safety requirements.
Coordinate flights, rental vehicles, and ground transportation for low-voltage construction teams.
Communicate itineraries, lodging details, and changes to field personnel and corporate stakeholders.
Adjust travel plans in response to project delays, schedule changes, or emergency needs.
Track, verify, and document per diem eligibility and daily rates for field employees.
Ensure per diem records align with company policy, project requirements, and payroll standards.
Coordinate with payroll, accounting, and project management teams to resolve discrepancies.