Household Manager & Family Assistant (with Childcare & Meal Prep Support)

Sage Haus•Pleasantville, NY

9d•Onsite

About The Position

We are a busy, active family of three living in Pleasantville, NY, with two cats. Both parents hold demanding full-time jobs and commute into the city most weekdays, which means mornings are fast-moving and afternoons are a sprint to the finish. The late afternoon and evening window is where our household most needs support, and we're looking for someone who can step in and make that stretch feel manageable instead of chaotic. Our toddler is full of personality, curiosity, and energy, and thrives in an imaginative, screen-free environment. We love being outdoors and keeping weekends casual — we run hard during the week and value our downtime together. Having moved into our home not long ago, we're open-minded, collaborative, and ready to hand over the reins to someone who genuinely cares about building a well-functioning home with us. You're the right person for this role if you walk into a room, take stock, and know what needs to happen next without being asked. You approach a new home the way a project manager approaches a new assignment — you make a plan and execute it, and you get genuinely excited about building systems and documenting where things live. You are warm, kind, and energetic, with a genuine love for this type of work and the enthusiasm to engage an emotive, imaginative toddler. Three things matter most in this role, and we need someone who treats all three as non-negotiable: being reliably at daycare pickup without fail, bringing real care and consistency to daily meal prep, and closing out each day with a genuine organizational reset so the house feels calm and ready by morning. You are comfortable enforcing gentle boundaries with young children and understand the value of imagination-first, screen-free play. You are efficient, reliable, and trustworthy, with a low tolerance for wasted time and a high standard for follow-through. You are a self-starter who reads the room and knows when to take initiative and when to check in. If you've supported a busy household before and loved it, this role was made for you.

Requirements

Must be authorized to work in the United States
Reliable personal transportation required; mileage reimbursement provided (family will supply a car seat)
Maintain a smoke-free environment
Fragrance-free preferred
General vaccinations current
CPR and First Aid certified, or willingness to obtain prior to start
Prior experience in a household, family assistant, or comparable role preferred
Comfortable enforcing gentle boundaries with young children
Understand the value of imagination-first, screen-free play
Efficient, reliable, and trustworthy
Low tolerance for wasted time and a high standard for follow-through
Self-starter who reads the room and knows when to take initiative and when to check in

Nice To Haves

Flexibility for occasional cat sitting or weekend childcare is a bonus!
Litter box maintenance (preferred)
Cat sitting as needed when parents travel (separate rate)

Responsibilities

Daily daycare pickup
Occasional drop-off support as needed
Light supervision and backup childcare during overlap hours
Prep backpack, clothing, and snacks for daycare
Kid-related errands as needed (e.g., supplies for special events)
Date night coverage 1–2 times per month
Flexibility for extended child care when parents travel (separate rate)
Build and maintain household organization systems from the ground up — full creative latitude, nothing is off-limits
Daily reset: dishes, surfaces, toy pickup, vacuuming high-traffic areas
Prep home ahead of cleaning visits; oversee house cleaning vendor as needed
Seasonal swaps for clothing, bedding, and decor; coordinate donation drop-offs
Occasional light guest prep for family visits
Indoor plant care
Routine upkeep: change batteries, light bulbs, smoke detector checks, etc.
Prep a healthy, wholesome dinner for the toddler each evening
Meal prep support for parents 1–2 times per week: prep vegetables, marinate fish, portion snacks (not full meal execution; recipes provided)
Wash, cut, and portion fresh fruit and vegetables on rotation
Prep and wash water bottles and feeding supplies daily
Follow household dietary preferences (pescatarian, organic, vegetable-forward, fish-forward)
Grocery shopping as needed; kitchen cleanup and maintenance
Wash, fold, and organize full family laundry on a weekly rotation
Linen washing and rotation, including toddler bedding
Special garment care
Maintain a tidy and well-stocked laundry area
Inventory & Errands
Manage a running household supply list; restock pantry, fridge, and household supplies as needed
Contribute to and help manage household orders and subscriptions (Amazon, Costco, Target)
Run ad hoc errands: returns (post office), dry cleaning drop-off and pickup, grocery runs
Handle incoming mail and packages; break down and dispose of boxes
Feed cats and refill water daily
Litter box maintenance (preferred)
Administer medication
Maintain pet supply inventory
Cat sitting as needed when parents travel (separate rate)
Refresh and maintain garage, mudroom/entry, and kitchen drop zone
Organizational projects throughout the home (closets, pantry, toys, gear)
Oversee periodic deep cleaning efforts (fridge, oven, baseboards) in coordination with cleaning vendor; weekly fridge clean-out
Track and schedule routine family vehicle maintenance
Occasional fueling, light cleaning, and organizing of the family vehicle as needed
Coordinate and oversee house cleaning team, other vendors as needed
Research and coordinate vendor quotes and repair appointments as needed
Seasonal outdoor maintenance: wipe down and organize outdoor furniture, light exterior upkeep
Maintain awareness of the family calendar (including family schedules)
Track receipts and expenses incurred in the role
Event and appointment coordination as needed