House Manager & Family Assistant (with Meal Prep and Childcare Expertise)

Sage Haus•Northridge, CA

38d•Onsite

About The Position

Based in Northridge, CA, this is a full-time House Manager & Family Assistant role for a warm, bustling, high-energy household. The family consists of two parents with demanding careers and work-related travel, a spirited 2-year-old preparing for preschool, a Maltipoo, and a beloved grandmother. The family is seeking a long-term career partner who can manage the household alongside them, own the mental load, and bring calm, competence, and warmth into their home. The role requires expertise in household management, meal prep, vendor coordination, travel support, and dedicated, nurturing childcare for their daughter. The ideal candidate is observant, self-directed, positive, solutions-oriented, and has a strong sense of humor. They should have deep expertise in toddler development, potty training, preschool transitions, and developmental milestones, and genuinely enjoy engaging with a 2-year-old. Experience with dogs, including scheduling vet and grooming appointments, is also needed. A background in swimming and Spanish-speaking skills are considered bonuses. The candidate should naturally anticipate needs, prioritize tasks, possess high emotional intelligence, and excellent time management and organizational skills, creating a supportive environment for the family.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation with a clean driving record; mileage reimbursement provided.
Valid U.S. passport required (occasional international family travel).
CPR and First Aid certified.
COVID-19, flu, and general vaccinations required (for household health considerations).
Robust childcare experience.
High emotional intelligence.
Excellent time management and organizational skills.

Nice To Haves

Spanish-speaking a plus.
Strong background in swimming.
Interested in helping nurture a young child's bilingual development.

Responsibilities

Dedicated supervision and childcare when the child is not in school
Handle school drop-offs and pick-ups
Manage all kid-related errands and outings
Plan and facilitate age-appropriate play and activities; map out weekend itineraries for the family
Prep backpacks, clothing, and school snacks daily
Provide date night coverage and occasional overnight support
Travel with the family as needed, a few times per year including potential international travel
Prepare healthy, home-cooked family dinners five days per week with enough leftovers to carry through the weekend
Prepare all meals and snacks for the toddler, including breakfast, lunch, and dinner, following dietary guidelines (no cashews, almonds, or Brazil nuts)
Prepare morning smoothies for the adults 5 days a week
Handle all grocery shopping
Kitchen cleanup and maintenance
Create and maintain household organization systems
Perform daily resets and light tidying (dishes, surfaces, toy pickup, high-traffic vacuuming)
Prep the home for biweekly cleaners
Manage seasonal clothing, decor, and bedding swaps
Maintain and organize the child's wardrobe, tracking what she has outgrown and what needs to be purchased
Coordinate donation drop-offs
Handle event, holiday, and guest preparation
Pack and unpack for travel (frequent for one parent, more occasional for the family)
Care for indoor plants
Replace batteries, light bulbs, and smoke detectors as needed
Manage and maintain outdoor spaces, including the pool area
Own family calendar management, including setting up and maintaining the household Skylight calendar to keep the whole family coordinated
Coordinate travel logistics and planning as needed, working alongside the family's existing virtual assistant
Manage event and appointment coordination, including all child-related scheduling
Receipt/budget tracking for expenses incurred as house manager
Oversee vendors, contractors, and cleaners; coordinate repairs, solicit quotes, and follow through on outstanding property maintenance items
Wash, fold, and organize laundry
Iron and steam work clothing, and manage special garment care as needed
Maintain a tidy and well-stocked laundry area
Restock pantry, fridge, and household supplies
Manage running lists and recurring subscriptions (Amazon, Costco, Target)
Handle returns, dry cleaning, gift shopping, and other household errands as needed
Mail and package management and box breakdown
Serve as backup dog walker when the regular walker is unavailable
Schedule vet and grooming appointments
Maintain pet supplies as part of regular household stocking
Schedule and track maintenance for the family vehicle
Handle fueling, cleaning, and organizing
Track registration and insurance timelines
Perform occasional deep cleans (fridge, oven, baseboards, humidifiers, air purifiers)
Refresh entry, mudroom, and garage spaces as needed
Take on organizational projects for toys, gear, and seasonal storage