House Manager & Family Assistant (with Childcare and Meal Prep Support)

Sage Haus•Pownal, ME

3d•$28 - $32•Onsite

About The Position

We are a busy, warm, and active household in southern Maine seeking a House Manager & Family Assistant to help our home run smoothly. Both parents work full-time, and the late afternoon is a pressure point in our day. We have one school-age child and two cats. Our home is organized and systems-oriented, and we value clear communication and thorough documentation. We are looking for someone who can take ownership of their role, notice what needs attention, and take satisfaction in helping a household run smoothly and well. The ideal candidate is proactive, calm, professional, communicative, organized, trustworthy, and has strong executive function. This is a long-term role where anticipating needs is as important as executing tasks.

Requirements

Reliable transportation required
Maintain a smoke-free environment.
Up-to-date on general vaccinations and annual flu shot
Must be authorized to work in the United States.

Nice To Haves

CPR and First Aid certified, or willingness to obtain

Responsibilities

After-school pickups and drop-offs
Supervision and backup childcare during afternoon hours
Weekly date night coverage, with flexibility for additional coverage when a parent travels
Prep backpacks, clothing, and daily snacks; handle kid-related errands as needed
Daily resets so the home feels calm and clear when the family arrives; prep home for biweekly cleaners
Light tidying throughout the day: dishes, surfaces, vacuuming high-traffic areas
Create and/or maintain household organization systems
Seasonal swaps for clothing, decor, and bedding
Prepare and coordinate donation drop-offs
Event/holiday/guest prep
Packing/unpacking for travel
Indoor plant care
Change batteries, light bulbs, smoke detectors, etc.
Plan and prep 3 to 4 dinners per week with a leftovers mindset
Prep school lunches and snacks 3 to 4 times per week
Prepare healthy snacks for the household
Accommodate dietary needs: one adult follows a gluten-free diet; one adult has a crustacean and nut allergy
Kitchen cleanup and maintenance
Manage grocery shopping, including oversight of an online grocery account
Wash, fold, and organize laundry for the whole family, including linens
Special garment care (as needed)
Linen rotation
Maintain a tidy and well-stocked laundry area
Restock pantry, fridge, and household supplies; manage running supply lists
Manage household orders and subscriptions
Returns, dry cleaning, gift shopping
Mail and package handling
Breakdown boxes
Evening feeding for two cats
Litter box maintenance and water fountain cleaning
Maintain pet supplies
Oversee occasional deep cleans
Refresh entryway, mudroom, and garage as needed
Clean humidifiers/air purifiers
Ongoing organizational projects in coordination with the family
Occasionally: schedule and take vehicle for maintenance
Occasionally: Fueling/cleaning/organizing vehicles
Research/coordinate repairs and quotes
Seasonal outdoor maintenance assistance: garden watering, outdoor furniture care
Maintain awareness of the family calendar and household schedules
Provide proactive reminders for upcoming events, deadlines, and appointments
Event and appointment coordination as needed
Receipt and budget tracking for expenses incurred in the house manager role