House Manager and Family Assistant

Sage Haus•Sebastopol, CA

1d•$45 - $55•Onsite

About The Position

This is a part-time House Manager and Family Assistant role for a professional, entrepreneurial family on a 4-acre property in Sebastopol, CA. The family needs assistance managing their property, supporting their children's schedules, and handling operational needs due to busy work schedules and frequent travel. The role focuses on creating structure, accountability, and seamless execution across property management, vendor coordination, maintenance, projects, and ongoing operational needs. The family values professionalism, discretion, healthy boundaries, and clear communication. The ideal candidate will enjoy bringing order to complexity, creating efficient systems, and ensuring the smooth operation of the household and property, providing peace of mind to the family.

Requirements

Maintain a smoke-free and fragrance free environment
Reliable transportation
Willingness to sign a Non-Disclosure Agreement (NDA)
Must be authorized to work in the United States
Experience in Property Management, House Management, or similar household operations experience preferred
Highly self-motivated with a strong sense of ownership and accountability
Exceptional organizational skills and attention to detail
Proactive and resourceful; anticipates needs and solves problems independently
Strong project management and vendor management experience
Excellent communicator who is professional, direct, and responsive
Trustworthy and experienced handling confidential information with discretion
Demonstrated ability to create and maintain effective household systems and processes
Exceptional follow-through and commitment to execution
Comfortable supporting healthy, family-friendly meal preparation and kitchen organization
Calm, steady, solutions-oriented mindset with excellent judgment
Reliable, punctual, and interested in a long-term partnership
Comfortable working around animals, outdoor property environments, and seasonal projects
Values professionalism, healthy boundaries, and supporting a private family with integrity

Nice To Haves

Experience in Property Management, House Management, or similar household operations experience

Responsibilities

Create and maintain household organization systems throughout the property, including the guest house.
Perform daily resets and prepare the home for cleaning staff.
Light tidying in high-traffic areas including the guest house and common areas of the main home (dishes, surfaces, vacuuming).
Manage seasonal swaps for clothing, bedding, and decor.
Coordinate and drop off donations on an ongoing basis.
Assist with packing and unpacking for family travel.
Indoor plant care.
Change batteries, light bulbs, and smoke detectors, with particular attention to the guest house.
Oversee and manage the 4-acre property, including animal care (sheep, chickens, and indoor cat) when the family is away.
Schedule and coordinate vendors for weekly property maintenance: well, septic, landscaping, and other property needs.
Serve as the primary point of contact for vendors and service providers on behalf of the family.
Support effective outsourcing of new vendors as needed (cleaners, other household support).
Manage seasonal property maintenance.
Take out trash bins/bring them back when needed.
Manage outdoor spaces (quick sweep of the backyard, reset spaces and outdoor furniture).
Daily property walkthrough.
Manage household inventory and coordinate errands as needed.
Handle mail and household tasks when the family is traveling.
Breakdown boxes.
Refresh entryways, mudroom, and garage areas.
Clean and maintain humidifiers and air purifiers.
Support event, holiday, and guest preparation; assist with children's birthday parties.
Align with family meal plans and preferences: Prep healthy meals and snacks, batch cook meals 3-4x a week based on recipe guidance.
Organize, store, label food for weekly needs.
Prep kids school lunches during school season.
Grocery shopping: follow dietary preferences of all organic food.
Kitchen clean-up and maintenance.
Wash, fold, organize laundry.
Ironing, steaming and special garment care.
Linen, bedding, towel rotation.
Keep laundry areas tidy and well-stocked with supplies.
Occasional Pick-ups and drop-offs.
Light supervision and back-up childcare.
Prep backpacks, clothing, snacks.
Kid-related errands.
Support any vet or grooming scheduling.
Maintain cats auto-feeder (wash & clean).
Schedule mobile vehicle cleaning.
Weekly tidying of the car.
Occasional travel planning and logistics.
Calendar management (including family household schedules).
Event and appointment coordination.