Executive House Manager and Family Assistant

Sage Haus•San Francisco, CA

4d•Onsite

About The Position

We are a high-performing, dual-career couple living in a large home in Russian Hill, San Francisco. Our household includes two children (ages 10 and 13) who are with us 50% of the time. Our schedules are demanding, with long work hours, frequent travel, and a very active family and social life. We currently have strong foundational support in place, including a nanny who manages afternoon care and activities, and cleaners who come twice a week (Mondays and Thursdays) handling general cleaning and laundry. As our work and life continue to grow, so has the need for deeper, more consistent home management and organization. We value health, routine, and a home that feels calm and supportive. We are looking for someone who can step in as a true partner in the home—bringing structure, follow-through, and ease to the many moving parts of our daily lives. The ideal candidate is an experienced professional who takes pride in creating order, efficiency, and calm within a busy home. They are highly proactive, take ownership without being asked, and follow through consistently. They bring a warm, positive, and intentional energy, are intuitive and emotionally intelligent, able to read the dynamics of a home and support without overstepping. They understand how to operate with discretion and respect in a private household, and are equally comfortable working independently (about 75% of the time) and collaborating when needed. This role requires someone who is deeply organized and systems-oriented, enjoys creating systems that stick, and is aligned with a health-conscious lifestyle and understands the importance of thoughtful, consistent meal prep. They genuinely enjoy this work and take satisfaction in making a meaningful impact on a family’s day-to-day life.

Requirements

Valid driver’s license and reliable transportation
Ability to maintain a smoke-free environment
Tech-savvy with strong administrative and organizational capability
Notion experience or ability to learn Notion a plus
Professional, polished, and reliable
Discreet and respectful of privacy and boundaries
Efficient, thoughtful, and solutions-oriented
Able to balance independence with collaboration
Health-conscious and aligned with food/meal prep priorities
Seeking a long-term, consistent role supporting a family
Background check required

Nice To Haves

Mileage reimbursement for work related tasks
Experience with Notion

Responsibilities

Create and maintain organization systems throughout the home (pantry, closets, storage)
Reset and tidy spaces to maintain a consistently calm, functional environment
Prepare and maintain the home between cleaner visits
Lead and complete ongoing home organization projects that have been lingering
Manage donation cycles and decluttering
Maintain overall home flow, order, and readiness
Support event, guest, and holiday preparation
Assist with packing and unpacking for travel
Perform light home maintenance tasks (batteries, light bulbs, etc.)
Prepare fresh, healthy meals and snacks 2–3 times per week
Focus on protein-forward, grab-and-go options, align with family preferences
Support breakfast and light dinner preparation for family
Grocery shop and maintain pantry and fridge inventory
Accommodate dietary preferences (pescatarian, vegetarian, fresh whole foods)
Maintain a clean and organized kitchen before and after meal prep
Track and restock household supplies (pantry, fridge, household essentials)
Maintain running lists and systems for household needs
Manage and place orders (Amazon, groceries, etc.)
Run errands including returns, dry cleaning, and donation drop-offs
Handle package management and box breakdown
Support/oversee cleaners and ensure the home is prepared before and after service
Coordinate vendors, repairs, and home maintenance needs
Support upkeep of home spaces, including outdoor areas (roof deck)
Lead and complete ongoing home organization projects that have been lingering, identify short term priority areas and long term plans and create action plans with parents to execute better household flow, organization, room to room.
Create and maintain a modern family organization tool: Notion, Skylight, etc. to support coordination across household calendars (parents, children, activities)
Help streamline logistics and communication systems and scheduling
Support planning for events, guests, and home-related needs
Provide occasional backup support if needed
Assist with kid-related prep (snacks, organization, etc.)