Executive House Manager and Family Assistant

Sage Haus•San Francisco, CA

6d•$45 - $50•Onsite

About The Position

The Executive House Manager & Family Assistant will partner with a high-performing, dual-career couple in Russian Hill, San Francisco, to bring structure, follow-through, and ease to the many moving parts of their daily lives. This role is for an experienced professional who takes pride in creating order, efficiency, and calm within a busy home. The ideal candidate is proactive, highly organized, systems-oriented, and health-conscious, with a warm, positive, and intentional energy. This position is primarily autonomous (about 75% independent) and requires discretion and respect for privacy. The role involves creating and maintaining organization systems, meal planning and preparation, inventory management, running errands, overseeing vendors, and providing administrative and light family support.

Requirements

Valid driver’s license and reliable transportation
Ability to maintain a smoke-free environment
Tech-savvy with strong administrative and organizational capability
Highly organized with strong attention to detail
Proactive self-starter with strong follow-through
High emotional intelligence and ability to read the room
Strong systems mindset (organization, home flow, routines)
Professional, polished, and reliable
Discreet and respectful of privacy and boundaries
Efficient, thoughtful, and solutions-oriented
Able to balance independence with collaboration
Health-conscious and aligned with food/meal prep priorities
Seeking a long-term, consistent role supporting a family

Nice To Haves

Notion experience or ability to learn Notion
Experience with Notion a bonus
Experience with Skylight or similar modern family organization tools

Responsibilities

Create and maintain organization systems throughout the home (pantry, closets, storage)
Reset and tidy spaces to maintain a consistently calm, functional environment
Prepare and maintain the home between cleaner visits
Lead and complete ongoing home organization projects that have been lingering
Manage donation cycles and decluttering
Maintain overall home flow, order, and readiness
Support event, guest, and holiday preparation
Assist with packing and unpacking for travel
Perform light home maintenance tasks (batteries, light bulbs, etc.)
Prepare fresh, healthy meals and snacks 2–3 times per week
Focus on protein-forward, grab-and-go options, align with family preferences
Support breakfast and light dinner preparation for family
Grocery shop and maintain pantry and fridge inventory
Accommodate dietary preferences (pescatarian, vegetarian, fresh whole foods)
Maintain a clean and organized kitchen before and after meal prep
Track and restock household supplies (pantry, fridge, household essentials)
Maintain running lists and systems for household needs
Manage and place orders (Amazon, groceries, etc.)
Run errands including returns, dry cleaning, and donation drop-offs
Handle package management and box breakdown
Support/oversee cleaners and ensure the home is prepared before and after service
Coordinate vendors, repairs, and home maintenance needs
Support upkeep of home spaces, including outdoor areas (roof deck)
Lead and complete ongoing home organization projects that have been lingering, identify short term priority areas and long term plans and create action plans with parents to execute better household flow, organization, room to room.
Create and maintain a modern family organization tool: Notion, Skylight, etc. to support coordination across household calendars (parents, children, activities)
Help streamline logistics and communication systems and scheduling
Support planning for events, guests, and home-related needs
Provide occasional backup support if needed
Assist with kid-related prep (snacks, organization, etc.)