House Manager and Family Assistant (with Childcare and Meal Prep Support)

Sage Haus•Cape Elizabeth, ME

1d•Onsite

About The Position

We're a busy, active family of four seeking a Household Manager to take ownership of the day-to-day operations of our home. This role is an investment in our family's quality of life, creating more time for us to be present with our children and focus on what matters most. The ideal candidate will take ownership of household operations, keeping projects moving, managing schedules, maintaining organization, coordinating errands, meal prep, and handling the details that keep family life running smoothly. You'll have the autonomy to build systems, improve processes, and create a home environment that feels calm, organized, and well cared for. This role supports one primary residence alongside two other family members' residences. We're looking for someone who notices what needs to be done before they're asked, enjoys solving problems, and takes pride in creating order behind the scenes. In return, you'll work with a family that values kindness, trust, open communication, and the expertise you bring. This is seen as a true partnership, and we're excited to welcome someone who will become an integral part of our home.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Reliable personal vehicle required; mileage reimbursed provided for work-related errands when personal vehicle is being used
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu vaccines), subject to applicable legal accommodations
CPR and First Aid certification preferred; or willingness to obtain

Responsibilities

Provide back up support for school pickups, drop offs, and childcare
Date night and evening coverage approximately once per week
Perform daily backpack reset including unpacking, lunch box washing, and packing and preparing for the following morning
Handle kid-related errands
Create and maintain household organization systems
Perform daily resets and light tidying, including dishes, surfaces, high-traffic areas, and weekly fridge cleanout; assist with compost, trash, and recycling
Conduct seasonal swaps for clothing, bedding, and decor
Support preparation required for events, holiday, and guest prep
Support packing and unpacking for family travel
Care for indoor plants
Perform basic household maintenance tasks, including changing light bulbs, replacing batteries, and testing/replacing smoke detector batteries as needed
Complete ongoing organizational projects throughout the home, including assembling furniture, installing organizational systems, and building simple storage solutions as needed
Restock pantry, fridge, and household supplies
Manage and fulfill inventory of household cleaning supplies at local shop
Handle returns, dry cleaning drop-offs, gift shopping, and general errands
Handle mail and packages including breaking down and disposing of boxes
Plan and prep healthy snacks and dinners daily with full execution of dinner once weekly
Develop, manage, and execute weekly grocery planning and shopping
Handle kitchen clean-up and ongoing kitchen maintenance
Oversee home during family travel, ensuring the property remains secure, well-maintained, and fully operational
Oversee cleaners, contractors, and landscapers as needed
Research and coordinate repairs, maintenance, and vendor quotes
Maintain outdoor spaces and assist with seasonal property upkeep
Perform occasional deep cleans including fridge, oven, baseboards
Refresh garage, mudroom, and entryway on an ongoing basis
Clean and maintain mini splits and air purifiers, including replacing filters on a monthly basis
Wash, fold, and organize all family laundry and linens
Rotate linens
Provide thoughtful garment care by following fabric-specific laundering instructions, including air drying delicate items as needed
Maintain a tidy and well-stocked laundry area
Schedule and coordinate routine maintenance appointments for family vehicles, including oil changes and other service needs
Clean out and organize the family vehicle as needed
Track registration and insurance
Provide occasional travel planning and logistics support
Partner with the family to be aware of family’s household calendar, coordinating school schedules, appointments, activities, and family commitments to keep everyone organized and informed
Track expenses, maintain receipts for expenses incurred as House Manager
Coordinate and manage household appointments and events as needed