House Manager and Family Assistant

Sage Haus•Sebastopol, CA

1d•Onsite

About The Position

We are a professional, entrepreneurial family living on a beautiful 4-acre property in Sebastopol that includes both a primary residence and a fully equipped guest house. Between busy work schedules, managing our property, supporting our children's full school and activity schedules, and frequent travel, we have reached a stage where we are ready to entrust the day-to-day oversight of our property to a dedicated professional. While we have an established housekeeper supporting the cleaning and maintenance of our primary residence, we are seeking a seasoned House Manager to oversee the bigger picture. This role is focused on creating structure, accountability, and seamless execution across all aspects of the property, including vendor management, maintenance, projects, scheduling, and ongoing operational needs. We are naturally private and value professionalism, discretion, healthy boundaries, and clear communication. Our property includes multiple structures, animals, vendors, seasonal projects, and ongoing maintenance. The ideal candidate genuinely enjoys bringing order to complexity, creating efficient systems, and ensuring everything behind the scenes runs smoothly. Ultimately, we hope to find a long-term partner who provides peace of mind by managing the many moving parts of our home and property with care, consistency, and professionalism—allowing our family to focus on work, travel, and time together, knowing everything is thoughtfully handled.

Requirements

Maintain a smoke-free and fragrance free environment
Reliable transportation
Willingness to sign a Non-Disclosure Agreement (NDA)
Must be authorized to work in the United States
Experience in Property Management, House Management, or similar household operations experience preferred
Highly self-motivated with a strong sense of ownership and accountability
Exceptional organizational skills and attention to detail
Proactive and resourceful; anticipates needs and solves problems independently
Strong project management and vendor management experience
Excellent communicator who is professional, direct, and responsive
Trustworthy and experienced handling confidential information with discretion
Demonstrated ability to create and maintain effective household systems and processes
Exceptional follow-through and commitment to execution
Comfortable supporting healthy, family-friendly meal preparation and kitchen organization
Calm, steady, solutions-oriented mindset with excellent judgment
Reliable, punctual, and interested in a long-term partnership
Comfortable working around animals, outdoor property environments, and seasonal projects
Values professionalism, healthy boundaries, and supporting a private family with integrity

Responsibilities

Create and maintain household organization systems throughout the property, including the guest house
Perform daily resets and prepare the home for cleaning staff
Light tidying in high-traffic areas including the guest house and common areas of the main home (dishes, surfaces, vacuuming)
Manage seasonal swaps for clothing, bedding, and decor
Coordinate and drop off donations on an ongoing basis as the family cycles through items
Assist with packing and unpacking for family travel
Indoor plant care
Change batteries, light bulbs, and smoke detectors, with particular attention to the guest house
Oversee and manage the 4-acre property, including animal care (sheep, chickens, and indoor cat) when the family is away
Schedule and coordinate vendors for weekly property maintenance: well, septic, landscaping, and other property needs
Serve as the primary point of contact for vendors and service providers on behalf of the family
Ability to support effective outsourcing of new vendors as needed (cleaners, other household support)
Seasonal property maintenance
Take out trash bins/bring them back when needed
Manage outdoor spaces (quick sweep of the backyard, reset spaces and outdoor furniture)
Daily property walkthrough
Manage household inventory and coordinate errands as needed
Handle mail and household tasks when the family is traveling
Breakdown boxes
Refresh entryways, mudroom, and garage areas
Clean and maintain humidifiers and air purifiers
Support event, holiday, and guest preparation; assist with children's birthday parties
Align with family meal plans and preferences: Prep healthy meals and snacks, batch cook meals 3-4x a week based on recipe guidance
Organize, store, label food for weekly needs
Prep kids school lunches during school season
Grocery shopping: follow dietary preferences of all organic food
Kitchen clean-up and maintenance
Wash, fold, organize laundry
Ironing, steaming and special garment care
Linen, bedding, towel rotation
Keep laundry areas tidy and well-stocked with supplies
Occasional Pick-ups and drop-offs
Light supervision and back-up childcare
Prep backpacks, clothing, snacks
Kid-related errands
Support any vet or grooming scheduling
Maintain cats auto-feeder (wash & clean)
Schedule mobile vehicle cleaning
Weekly tidying of the car
Occasional travel planning and logistics
Calendar management (including family household schedules)
Event and appointment coordination