Home Health Administrator and Executive Director

Obran Cooperative • Pleasanton, CA

1d • Onsite

About The Position

Apollo Home Health is seeking an experienced, non-clinical operations leader to oversee agency business performance, market growth, and capacity planning. The role plans, directs, and evaluates agency operations to support compliant, strategic, sustainable services. Clinical practice and patient care remain the responsibility of designated clinical leadership.

The Executive Director will grow revenue through client acquisition and market expansion, develop strategic hiring plans, and work closely with the international scheduling team and clinical leadership to support consistent workflows and sustainable expansion within Apollo’s worker-owned cooperative structure. The position is based in the Pleasanton, California office, includes at least 25% local travel for outreach and relationship-building, and has office hours Monday through Friday, 9 a.m. to 5 p.m.

Requirements

• 5–7 years of experience in home health operations, administrative leadership, or business development.
• Working knowledge of Medicare and Medicaid reimbursement, Home Health Conditions of Participation, and agency metrics such as referral-to-admission conversion, clinician productivity, and census utilization.
• Track record of growing patient census, building referral networks, and projecting staffing needs.
• Experience leading and developing an operational team.
• Strong financial acumen, including budgeting and forecasting.
• Clear, collaborative communication skills across clinical, administrative, and business teams.
• Bachelor’s degree in healthcare or business administration, or equivalent experience.
• EMR proficiency; WellSky or Kinnser experience is a plus.
• Digital comfort and working knowledge of tools such as Google Workspace, Slack, or Asana, with flexibility to learn new platforms.

Nice To Haves

• Experience in a worker-owned or cooperative business.
• A master’s degree.
• Experience with financial forecasting in a healthcare setting.
• A track record of leading process-improvement initiatives that lasted.

Responsibilities

• Build and maintain relationships with hospitals, rehabilitation centers, outpatient clinics, and physician networks to increase patient referrals across the South Bay and beyond.
• Work with the scheduling team to translate census data into staffing plans and efficient daily field routing, resolving administrative delays and coverage gaps.
• Improve communication across marketing, intake, operations, and clinical teams, and foster an inclusive culture that supports staff retention and professional growth.
• Lead agency budgeting and financial tracking, monitor field-team productivity, and work with billing to strengthen profitability.
• Report operational performance metrics to the CEO and board, partner on strategic and policy initiatives, and maintain survey readiness and regulatory compliance.
• Drive new client acquisition and market expansion and develop hiring plans to optimize field staffing as the agency grows.

Benefits

• Eligibility for Obran Cooperative membership and profit-sharing.
• Medical, dental, vision, life, and disability insurance, with generous employer contributions.
• HSA/FSA options for healthcare and dependent care expenses.
• 401(k).
• Paid time off, sick time, and paid holidays.
• Mileage reimbursement for local travel.
• Cellular device reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior