Home Health Administrator and Executive Director

Obran Cooperative • Pleasanton, CA

1d • $145,000 - $155,000 • Onsite

About The Position

Apollo Home Health is a worker-owned home health agency serving Northern California. The Home Health Administrator and Executive Director is a non-clinical, operations-focused leader responsible for business performance, market growth, capacity planning, and agency operations. Clinical practice and patient care are overseen by the designated clinical leadership team.

The role plans, directs, and evaluates agency operations to support compliant, strategic, sustainable services. It drives revenue through client acquisition and market expansion, develops hiring plans to optimize field staffing, and partners with the international scheduling team and clinical leadership to maintain consistent workflows and patient care. The position is based in the Pleasanton, California office and includes at least 25% local travel for outreach and relationship-building. Office hours are Monday through Friday, 9 a.m. to 5 p.m.

Requirements

• 5–7 years of experience in home health operations, administrative leadership, or business development.
• Working knowledge of Medicare and Medicaid reimbursement, Home Health Conditions of Participation, and agency metrics such as referral-to-admission conversion, clinician productivity, and census utilization.
• A track record of growing patient census, building referral networks, and projecting staffing needs.
• Experience leading and developing an operational team.
• Strong financial acumen, including budgeting and forecasting.
• Clear, collaborative communication skills across clinical, administrative, and business teams.
• A bachelor's degree in healthcare or business administration, or equivalent experience.
• EMR proficiency.
• Digital comfort and working knowledge of tools such as Google Workspace, Slack, or Asana, with flexibility to learn new platforms.

Nice To Haves

• Experience in a worker-owned or cooperative business.
• A master's degree.
• Experience with financial forecasting in a healthcare setting.
• A track record of leading process-improvement initiatives that lasted.
• Experience with WellSky or Kinnser.

Responsibilities

• Build and maintain professional relationships with hospitals, rehabilitation centers, outpatient clinics, and physician networks to increase patient referrals across the South Bay and beyond.
• Partner with the scheduling team to turn census data into staffing plans and efficient daily field routing, resolve administrative delays, and close coverage gaps.
• Streamline communication across marketing, intake, operations, and clinical teams, and foster an inclusive, engaged culture that supports staff retention and professional growth.
• Lead agency budgeting and financial tracking, monitor field team productivity, and partner with billing to strengthen profitability.
• Report operational performance metrics to the CEO and board.
• Partner on strategic and policy initiatives, and maintain survey readiness and regulatory compliance.
• Manage business performance, market growth, and capacity planning, including strategic hiring plans for optimized field staffing.

Benefits

• Eligibility for Obran Cooperative membership and profit-sharing.
• Medical, dental, vision, life, and disability insurance, with generous employer contributions.
• HSA/FSA options for healthcare and dependent care expenses.
• 401(k).
• Paid time off, sick time, and paid holidays.
• Mileage reimbursement for local travel.
• Cellular device reimbursement.
• Performance bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior