Healthcare Onboarding Coordinator - Human Resources (Onsite)

Jupiter Medical Center

2d•Onsite

About The Position

Jupiter Medical Center is seeking an Onboarding Coordinator to administer and coordinate pre-employment and onboarding processes for new hires and contractors. The role ensures that required pre-employment steps—including background screening, employee health appointments, drug testing, and other position requirements—are completed by each team member’s start date. It also maintains accurate, compliant personnel files and onboarding records, enters information into employee databases, supports orientation preparation, and assists team members with Workday and Health Stream access. The position may also support regulatory file reviews and oversee the team member and contractor parking initiative and decal compliance. The role requires strong organization, attention to detail, multitasking, independent work, and the ability to operate in a fast-paced and stressful environment. The coordinator collaborates with employees, leadership, and others across the organization, demonstrating effective communication, integrity, adaptability, and a commitment to teamwork, inclusion, and service.

Requirements

Minimum of 2 years of Human Resources experience, with an emphasis on new hire onboarding.
Experience with Applicant Tracking Systems.
Ability to multitask.
Demonstrated ability to work independently and with structure.
Strong organizational skills.
Ability to work in a fast-paced environment.
Proficiency in Microsoft Office products.
Ability to sit for long periods and to stoop, bend, stand, and stretch.
Manual dexterity for typing and computer data entry.
Ability to work in a stressful environment, work independently, make sound decisions, and remain detail-oriented, alert, and self-motivated.
Ability to push and pull up to 40 pounds and carry and lift up to 20 pounds.

Nice To Haves

Bachelor’s degree in human resources, business, HR management, or a related field preferred.
Healthcare experience preferred.
Recruitment experience strongly preferred.

Responsibilities

Administer and coordinate the pre-employment process for new hires, following up on background screening, employee health physicals, drug testing, and other position requirements.
Ensure all pre-employment requirements are completed by each new hire’s start date.
Ensure completion of new hire paperwork, background screens, I-9 forms, references, and education checks.
Maintain accurate and regulatory-compliant files for new team members and contractors.
Enter new hire information into the employee database and enter contractors into the appropriate database.
Onboard all new hires.
Add onboarded new hires to the New Hire Orientation Spreadsheet, maintain the spreadsheet, and distribute it to leadership before each orientation.
Generate reports from the database.
Attend meetings as requested to review employee files in preparation for regulatory reviews with agencies such as JCAHO and AHCA.
Schedule new hires for Occupational Health appointments.
Oversee the team member and contractor parking initiative and decal compliance.
Assist team members with Workday and Health Stream access.
Perform other duties as assigned.