Coordinator, Human Resources

University of Illinois Foundation • Champaign, IL

7d • Hybrid

About The Position

The University of Illinois Foundation’s Human Resources Coordinator helps create a welcoming, well-organized experience for new employees and student workers. The role coordinates onboarding and offboarding, leads new-hire orientation programs, and maintains accurate HR records and reports. Working with colleagues throughout the organization and as part of the HR operations team, the Coordinator supports efficient HR services and helps new hires feel prepared and connected from their first day. The role also serves on the Staff Engagement Committee and follows applicable law and organizational policy.

Requirements

• Bachelor’s degree or equivalent experience.
• At least 2 years of previous Human Resources experience.
• Ability to work independently while exercising good judgment.
• Strong verbal and written communication skills.
• Strong attention to detail and ability to maintain confidentiality.
• Intermediate Microsoft Office skills, including Word, PowerPoint, and Excel.

Nice To Haves

• Bachelor’s degree in human resources, business, or a related field.
• Experience with HRIS, data entry, and reporting.
• Experience coordinating onboarding, orientation, or employee events.
• Familiarity with higher education or student employment systems.

Responsibilities

• Manage front-end onboarding for new hires, including requesting institutional IDs and accounts, coordinating with IT to prepare for each arrival, and setting up first-day orientation.
• Coordinate new-hire orientation activities, including departmental introductions, welcome and networking events, leadership meet-and-greets, and HR orientation; assign required HRIS training.
• Oversee student hiring practices and complete student onboarding in the student information system.
• Collect and enter employee onboarding data in internal and external systems, and administer offboarding processes.
• Create and maintain employee records, files, and documentation; prepare onboarding materials such as workspace name tags and welcome bags.
• Compile HR reports from the human resource information system and other sources for different audiences and purposes.
• Maintain HR content on the organization’s online platforms.
• Serve as a member of the Staff Engagement Committee.
• Work with the HR operations team to provide high-quality service while following laws and organizational policies.

Benefits

• Medical, vision, and dental coverage.
• Company-paid life insurance.
• 24 days of vacation annually.
• Pension benefits.
• Hybrid schedule for many positions, with up to 2 days of remote work flexibility.
• On-site wellness center and café with healthy dining options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level