Human Resources Coordinator

McDermott Will & Emery • Chicago, DC

8d • $60,000 - $70,000

About The Position

The Human Resources Coordinator supports the Firm’s global HR processes and data management in a shared services model. The role handles administrative and employee-support tasks for employees and HR colleagues across offices worldwide, ensuring HR requests are completed accurately and on time. The Coordinator provides responsive service to assigned teams, attorneys, and business professionals.

Responsibilities include maintaining employee data and records, coordinating onboarding and offboarding activities, supporting compliance tasks and trainings, helping administer performance management and timesheet audits, and assisting with Workday troubleshooting and process improvements. The role also monitors the HR support queue and prepares HR reference materials.

The position requires a bachelor’s degree or equivalent work experience and at least two years of related experience in data management practices and employee-focused customer support. The target hiring range is $60,000–$70,000. Full-time positions are eligible for a discretionary bonus and comprehensive benefits package.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least two years of related experience working with data-management practices and employee-focused customer support.
• Knowledge of Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Familiarity with HR information system (HRIS) software and tools.
• Strong written and verbal communication skills.
• Ability to organize tasks and priorities based on broad objectives and guidance.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle and maintain confidential information.
• Ability to learn new concepts and skills quickly.

Responsibilities

• Enter new-hire, employee-change/transfer, and termination data in Workday and coordinate related communications and logistics.
• Facilitate data validation with the HRIS team and data stakeholders, investigate missing information and discrepancies, and propose data-entry and auditing process improvements.
• Provide front-line support to designated teams and end users on HR data entry and related requests.
• Coordinate new-hire onboarding, including orientation presentations and materials, meeting schedules, welcome emails, and I-9 documentation verification.
• Own compliance-related administrative tasks and trainings.
• Support Workday troubleshooting by researching and escalating technical issues, facilitating business-process approvals, and testing recommended enhancements.
• Monitor the HR support queue and respond promptly and accurately to HR requests and questions.
• Support firmwide performance-management processes.
• Assist with biweekly business-professional timesheet audits.
• Maintain electronic personnel files and file onboarding, offboarding, and talent documents in worker records.
• Draft, maintain, and share HR reference documents and supporting materials.

Benefits

• Comprehensive benefits package for full-time positions, supporting physical, emotional, mental, and financial health.
• Discretionary bonus eligibility for full-time positions.
• Competitive compensation package with the opportunity to earn performance-based bonuses.
• Emphasis on work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level