Vanderbilt Pre-College Head of Academic Operations (Summer 2027)

Programs for Talented Youth, Vanderbilt University • Nashville, TN

10d • Onsite

About The Position

The Head of Academic Operations oversees the logistical and risk management components of the Pre-College classroom experience. In supervising Academic Program Assistants and Academic Proctors, this position is responsible for a variety of pre-program and in-program objectives including but not limited to: designing and leading trainings, in-program communication with Academic Proctors concerning schedules and policy compliance, managing academic field trips and implementing contingency plans as needed. This position that requires flexible weekend hours on Check-in and during the weekends of program operation.

Requirements

• Possess a bachelor’s degree, be a graduate student or a professional.
• Demonstrate exceptional maturity and character.
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience communicating with parents or key stakeholders of an organization.
• Embody a strong team player ethic and sense of humor.
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Nice To Haves

• Candidates both internal and external to Vanderbilt are welcome to express interest.

Responsibilities

• Oversee the logistical and risk management components of the Pre-College classroom experience.
• Supervise Academic Program Assistants and Academic Proctors.
• Design and lead trainings.
• Manage in-program communication with Academic Proctors concerning schedules and policy compliance.
• Manage academic field trips.
• Implement contingency plans as needed.
• Serve as a role model for all student participants and colleagues.
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.
• Uphold and exemplify community values, regulations, and expectations.
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.
• Assist with various administrative duties and processes to ensure smooth operations.
• Assist with compliance related protocol and issues.
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Benefits

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.
• Adding a unique experience to your resume.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.
• Competitive compensation.
• Most meals, provided while in session.
• Private room in residence hall included (if residential).
• $22.00/hr
• Eligible for the returning PTY seasonal staff incentive.
• Eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

What This Job Offers

• Career Level: Mid Level