Vanderbilt Pre-College Head of Health Systems Operations (Summer 2027)

Programs for Talented Youth, Vanderbilt University • Nashville, TN

2d • Onsite

About The Position

The Head of Health Systems ensures the quality, effectiveness, compliance, and mission alignment of PTY Precollege health systems and processes. This administrative role does not require medical training or experience and does not supervise medical professionals, including the PTY Precollege nurse. The position works closely with affiliated nurses, the Head of Operations, program assistants, and other staff to coordinate health-related operations and provide parent communication about health and medication.

The role leads hospital and clinic trips during scheduled shifts, including driving the PTY Precollege van to off-site locations. It supports medication intake, distribution, and logging; health-log processing; health-supply audits; parent follow-up; and staff training on relevant policies, procedures, and SchoolDoc systems. The position calls for empathy, flexibility, attention to detail, strong organizational and communication skills, problem-solving ability, and a collaborative approach in a fast-paced summer program environment.

This is a seasonal summer position in Nashville, Tennessee. Multiple shifts will be hired. The standard weekday day-lead shift is 7:00 a.m.–3:30 p.m.; the standard weekday night-lead shift is 3:00 p.m.–11:00 p.m. Weekend hours vary, and limited spring hours may be available. Program dates are subject to change.

Requirements

• Have a bachelor’s degree, be a current graduate student, or be a professional.
• Demonstrate exceptional maturity and character.
• Have cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience in an office or customer-service-intensive role.
• Have experience communicating with parents or an organization’s key stakeholders.
• Be a strong team player with a sense of humor.
• Communicate positively and effectively with people of different ages, experiences, and roles.
• Successfully pass Vanderbilt University’s criminal background check and complete online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in staff materials.
• Be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Be able to lift and/or maneuver at least 40 pounds, with or without accommodation.
• Have and maintain a valid driver’s license and a satisfactory driving record.

Responsibilities

• Ensure the quality, effectiveness, compliance, and mission alignment of health systems and processes.
• Lead needed hospital and clinic trips during scheduled shifts and drive the PTY Precollege van to off-site locations.
• Learn and apply policies and procedures for medication intake, medication distribution and logging, over-the-counter medication distribution, health-log processing, and hospital and clinic visits.
• Learn and use SchoolDoc systems and processes, including the EMAR and Health Log.
• Train PTY Precollege nurses and program assistants on compliant health-system processes, program health policies, required student forms, and the SchoolDoc platform.
• Serve as the first point of contact for system-related questions.
• Work with affiliated nurses on parent calls about medication, student medication intake during check-in, and medication return to parents or students during check-out.
• Work with affiliated nurses to audit medical supplies and equipment, audit health logs, and follow up with parents as needed.
• Meet regularly with the leadership team and share information and ideas for improving health systems and processes.
• Communicate and collaborate with staff, students, and families to support safe and effective program operations.
• Adapt as needed to support positive student experiences and address problems in a timely and effective manner.
• Uphold federal, state, University, and program policies; adhere to confidentiality requirements; and model the program’s expectations for a respectful community.
• Perform other program-related duties as assigned.

Benefits

• Competitive compensation of $22.00 per hour.
• Meals included.
• Eligible for the returning PTY seasonal staff incentive.
• Eligible for the Master’s Degree/Educator or Counselor Certification incentive.
• Opportunity to work at Vanderbilt University and contribute to the development of gifted and high-achieving students.

What This Job Offers

• Job Type: Full-time