HDQ AP Supervisor

Dnata•Orlando, FL

About The Position

A skilled accounts payable professional responsible for managing and developing the AP team; processing invoices, expense accounts, and vendor payments accurately, efficiently, and on time; and providing accounting and journal-entry support to the Senior Accountant. The role also supports month-end close activities and related reporting.

Requirements

High school diploma or equivalent.
Five years of progressive accounts payable experience.
Working knowledge of general ledger accounting and ability to prepare accurate journal entries.
Proficiency in accounting software and Microsoft Office Suite or related software.
Thorough understanding of accounts payable functions and platforms, such as Reqlogic and Core Integrator.
Excellent analytical skills.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to motivate and supervise staff.

Nice To Haves

Working knowledge of MS Dynamics 365 Business Central.

Responsibilities

Manage, supervise, and develop 1–2 AP professionals by assigning work, reviewing output, and providing day-to-day direction and feedback.
Ensure vendor invoices and payments are recorded accurately and processed in a timely manner.
Analyze expense reports and other invoices for accuracy and eligibility for payment.
Prepare and process rent payments in line with facility and equipment lease agreements, and complete monthly CAM reconciliations.
Review monthly P&L expense analysis as part of month-end closing activities.
Prepare journal entries, including accruals, reclassifications, and adjustments, and assist the Senior Accountant with month-end close activities and supporting schedules as needed.
Reconcile accounts payable totals and the general ledger with applicable records, such as subsidiary vendor ledgers.
Maintain proper purchase records for tax preparation and periodic audits.
Ensure employer identification numbers, W-9s, and banking information are collected from all vendors.
Train and oversee employees involved in AP functions, direct assigned tasks, and provide assistance as needed.
Ensure proper maintenance, filing, and storage of records for audits.
Coordinate the AP team to deliver daily, weekly, and monthly processing and reporting.
Perform other related duties as assigned.