AP Supervisor

Aston Carter • Gardnerville, NV

8d • $38 - $46 • Onsite

About The Position

The Accounts Payable Supervisor leads daily accounts payable operations while remaining hands-on with transactional work. The role oversees a team and high-volume invoice processing and payment activities, ensuring accuracy, efficiency, compliance, and strong financial controls. Responsibilities span invoice receipt through payment and reconciliation, including invoice coding and purchase-order matching, expense reports, payment runs, vendor issues, AP reporting, and month-end close support. The supervisor collaborates with Procurement, Accounting, and Operations and identifies opportunities to improve processes and controls.

This is a contract-to-hire position based in Gardnerville, Nevada, and is fully onsite. The standard daytime schedule is typically 8:00 a.m. to 5:00 p.m., with some flexibility in start and end times. The position involves a professional office environment, high-volume transactional work, regular use of ERP systems and Microsoft Excel, and frequent collaboration with internal teams and vendors. The pay range is $38.46–$45.67 per hour. The organization describes opportunities for professional development and advancement into broader accounts payable or accounting leadership roles.

Requirements

• At least 5 years of Accounts Payable experience; lead or supervisory experience is preferred.
• Strong understanding of end-to-end, full-cycle AP processes, including 2-way/3-way purchase-order matching.
• Experience managing or mentoring a team in an accounting or AP environment.
• Hands-on experience with high-volume invoice processing and payment cycles.
• Experience overseeing check runs and payment methods such as ACH and wire transfers.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and basic reporting.
• Experience with ERP systems such as SAP, Oracle, NetSuite, or similar platforms.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Ability to balance leadership responsibilities with hands-on transactional work.
• Customer-service-oriented approach when working with vendors and internal stakeholders.
• Understanding of the general ledger impact of AP transactions.
• Accurate and efficient data-entry skills.

Nice To Haves

• Experience with invoice processing, reconciliation, and purchase-order matching.
• Experience with AP-related month-end close activities.
• Ability to identify and implement AP process improvements and stronger controls.
• Comfort with reporting tools and Excel-based analysis, including pivot tables.
• Strong communication and collaboration skills with Procurement, Accounting, and Operations.
• Demonstrated potential to progress into broader AP or accounting management leadership.
• Interest in long-term career growth in accounting and finance.

Responsibilities

• Supervise and support daily Accounts Payable team operations, providing guidance, direction, and oversight.
• Review and approve AP work, including invoice processing, coding, and 2-way/3-way matching to purchase orders.
• Oversee and approve employee expense reports for compliance with company policies.
• Manage and execute check runs and payment processing, including ACH and wire payments, with appropriate authorization and documentation.
• Provide backup for AP processing during high-volume periods or coverage gaps, performing transactional work as needed.
• Ensure payments are accurate and processed on schedule.
• Monitor AP aging reports, identify discrepancies, and resolve vendor issues.
• Coordinate with Procurement, Accounting, and Operations to support smooth workflows and communication.
• Identify and help implement improvements to AP processes, internal controls, and efficiency.
• Assist with AP-related month-end close activities, including reconciliations and reporting.
• Maintain accurate AP records, including invoice processing, purchase-order matching, and general ledger coding.
• Support full-cycle AP activities from invoice receipt through payment and reconciliation.
• Prepare and review AP reports using Excel, including pivot tables and VLOOKUPs, for analysis and basic reporting.
• Provide prompt, courteous, customer service-oriented support to vendors and internal stakeholders.
• Perform accurate data entry and verification.

Benefits

• Medical plans, with a substantial employer contribution toward premiums; eligibility and plan terms apply.
• Dental insurance.
• Vision insurance.
• 401(k) retirement plan with up to a 4% employer match; pre-tax and Roth contributions are available.
• Paid time off, vacation, or sick leave, subject to eligibility and job classification.
• Paid federal holidays and one additional floating holiday.
• Critical illness, accident, and hospital coverage, subject to eligibility and plan terms.
• Voluntary life and AD&D insurance for employees and dependents.
• Short- and long-term disability coverage.
• Health Savings Account (HSA).
• Transportation benefits.
• Employee Assistance Program (EAP).
• Professional development and opportunities for advancement into accounts payable or accounting leadership roles.

What This Job Offers

• Career Level: Manager
• Education Level: No Education Listed