AP Supervisor

Aston Carter • Gardnerville, NV

6d • $38 - $46 • Onsite

About The Position

The Accounts Payable Supervisor leads daily accounts payable operations while remaining hands-on with transactional work. The role oversees high-volume invoice processing and payment activities, reviews invoice coding and two-way/three-way purchase order matching, approves employee expense reports, manages check runs and ACH and wire payments, and supports month-end close, reconciliations, and reporting. The supervisor monitors AP aging, resolves vendor issues, maintains accurate AP records, and partners with Procurement, Accounting, and Operations to ensure effective workflows and communication. The role also identifies and implements process and internal-control improvements and provides responsive support to vendors and internal stakeholders.

This is a contract-to-hire role based in Gardnerville, Nevada, and is fully onsite in a professional office environment. The schedule is typically 8:00 a.m. to 5:00 p.m., with some flexibility in start and end times. The work regularly uses ERP systems such as SAP, Oracle, or NetSuite and Microsoft Excel, and involves high-volume transactional activity and frequent collaboration and vendor interaction. The organization describes opportunities for advancement into broader accounts payable or accounting leadership roles.

Requirements

• At least 5 years of accounts payable experience.
• Strong understanding of end-to-end and full-cycle accounts payable processes, including two-way/three-way purchase order matching.
• Experience managing or mentoring a team in an accounting or accounts payable environment.
• Hands-on experience with high-volume invoice processing and payment cycles.
• Experience overseeing check runs and payment methods such as ACH and wire transfers.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and basic reporting.
• Experience with ERP systems such as SAP, Oracle, NetSuite, or similar platforms.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Ability to balance leadership responsibilities with hands-on transactional work.
• Customer-service-oriented approach when working with vendors and internal stakeholders.
• Solid understanding of the general ledger impact of accounts payable transactions.
• Accurate and efficient data-entry skills.

Nice To Haves

• Prior lead or supervisory experience.
• Experience with invoice processing, reconciliations, and purchase order matching.
• Experience with AP-related month-end close activities.
• Ability to identify and implement AP process improvements and stronger controls.
• Comfort with reporting tools and Excel-based analysis, including pivot tables.
• Strong communication and collaboration skills when working with Procurement, Accounting, and Operations.
• Demonstrated ability or interest in progressing into broader AP, accounting management, or finance leadership roles.

Responsibilities

• Supervise and support daily Accounts Payable team operations, providing guidance, direction, and oversight.
• Review and approve AP work, including invoice processing, coding, and two-way/three-way purchase order matching.
• Oversee and approve employee expense reports for compliance with company policies.
• Manage and execute check runs and payment processing, including ACH and wire payments, ensuring proper authorization and documentation.
• Provide backup for AP processing during high-volume periods or coverage gaps, performing transactional work as needed.
• Ensure payments are processed accurately and on schedule.
• Monitor AP aging reports, identify discrepancies, and resolve vendor issues promptly and professionally.
• Partner with Procurement, Accounting, and Operations to support smooth workflows and effective communication.
• Identify and help implement improvements to AP processes, internal controls, and efficiency.
• Assist with AP month-end close activities, including reconciliations and reporting.
• Maintain accurate AP records, including invoice processing, purchase order matching, and general ledger coding.
• Support full-cycle AP activities from invoice receipt through payment and reconciliation.
• Prepare and review AP reports using Excel, including pivot tables and VLOOKUPs, for analysis and basic reporting.
• Provide prompt and courteous support to vendors and internal stakeholders.
• Perform data entry and verification accurately and with attention to detail.

Benefits

• Comprehensive benefits package with a range of medical plans and a substantial employer contribution toward premiums.
• 401(k) plan with up to 4% employer match.
• Paid time off, accrued for nonexempt employees and provided as an annual allotment for exempt employees.
• All federal holidays paid and one additional floating holiday.
• Depending on eligibility and applicable plan terms: medical, dental, and vision coverage; Critical Illness, Accident, and Hospital coverage; 401(k) with pre-tax and Roth contributions; voluntary life and AD&D insurance; short- and long-term disability; Health Spending Account (HSA); transportation benefits; Employee Assistance Program; and time off or leave, including PTO, vacation, or sick leave.
• Professional development and opportunities to advance into accounts payable or accounting leadership roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed