HDQ AP Supervisor

dnata•Orlando, FL

About The Position

The HDQ AP Supervisor manages and develops the accounts payable team and oversees accurate, efficient, and timely processing of invoices, expense accounts, and vendor payments. The role also provides accounting and journal-entry support to the Senior Accountant, including assistance with month-end close activities.

Requirements

High school diploma or equivalent.
Five years of progressive Accounts Payable experience.
Working knowledge of general ledger accounting and the ability to prepare accurate journal entries.
Proficiency in accounting software and Microsoft Office Suite or related software.
Thorough understanding of accounts payable functions and platforms, such as Reqlogic and Core Integrator.
Excellent analytical skills.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to motivate and supervise staff.

Nice To Haves

Working knowledge of MS Dynamics 365 Business Central.

Responsibilities

Manage, supervise, and develop 1–2 accounts payable professionals by assigning work, reviewing output, and providing day-to-day direction and feedback.
Ensure vendor invoices and payments are recorded accurately and processed in a timely manner.
Review expense reports and other invoices for accuracy and eligibility for payment.
Prepare and process rent payments in accordance with facility and equipment lease agreements, and perform monthly CAM reconciliations.
Review monthly P&L expenses as part of month-end closing activities.
Prepare journal entries, including accruals, reclassifications, and adjustments, and assist the Senior Accountant with month-end close activities and supporting schedules as needed.
Reconcile accounts payable totals and the general ledger with applicable records, such as subsidiary vendor ledgers.
Maintain accurate purchase records for tax preparation and periodic audits.
Ensure employer identification numbers, W-9 forms, and vendor banking information are collected.
Train and oversee employees involved in accounts payable functions, direct assigned tasks, and provide assistance as needed.
Maintain, file, and store records appropriately for audits.
Manage and coordinate the AP team’s daily, weekly, and monthly processing and reporting.
Perform other related duties as assigned.