Temp Guest Experience Coordinator & Admin Assistance

PACSUN•Anaheim, CA

11d•$30 - $32•Onsite

About The Position

The Guest Experience Coordinator & Admin Assistance role manages front desk operations and provides administrative support to the Executive Team and teams across the organization. The position handles calls and visitor arrivals, responds to company inquiries, supports HR and other departments with filing and administrative tasks, tracks sample deliveries, and follows building security protocols. Executive and organizational support includes calendar management, meeting coordination, corporate events, and travel. The role is based in a professional office environment and uses standard office equipment. The front lobby is opened and closed at 8:00 a.m. and 5:00 p.m. PT, Monday through Friday, except on company-designated closure days. Occasional evening or weekend work may be required during high-volume periods. Duties may change, and reasonable accommodations may be made for qualified individuals with disabilities.

Requirements

At least 2 years of experience as a Receptionist, Executive Assistant, or Administrative Assistant.
High school graduate.
Experience working in a high-volume, fast-paced corporate environment.
Professionalism and customer service skills.
Telephone skills, verbal communication, listening, organization, and ability to inform others.
Ability to be resourceful and proactive in addressing issues.
Ability to multitask and meet deadlines.
Proficiency with Microsoft Word and Excel.

Responsibilities

Deliver professional, welcoming customer service to internal associates and external vendors and partners.
Open and close the front lobby at 8:00 a.m. PT and 5:00 p.m. PT, Monday through Friday, except on company-designated closure days.
Answer, screen, and direct incoming calls and provide basic information as appropriate.
Greet and assist visitors, notify appropriate team members of arrivals, and follow building access protocols, including creating visitor badges in compliance with C-TPAT guidelines.
Manage conference room scheduling.
Assist Executive Assistants with executive calendar management, meeting coordination, vendor management, and travel.
Receive, log, and track vendor-delivered samples and promptly notify the appropriate buyers.
Support mailroom operations, including incoming and outgoing deliveries.
Coordinate onsite amenities, including collecting car wash payments, managing car key distribution, and overseeing other convenience items as applicable.
Provide administrative support in UKG, including password resets, updating associate photos, and managing company email updates for new hires.
Support internal meeting and event logistics.
Perform additional administrative duties and special assignments as requested.
Operate with integrity and confidentiality and set an example for leaders and associates.
Develop cross-functional partnerships and support a culture of transparency, collaboration, and accountability.
Serve as a Pacsun advocate in the industry and marketplace.
Recruit, identify, develop, and retain talent that delivers performance excellence.
As a manager, lead company culture, norms, and conduct, balancing a strong management presence with approachability and encouraging associate feedback.