Grants Specialist, Ophthalmology (Hybrid)

University Hospitals•Cleveland, OH

11d•Hybrid

About The Position

This role is responsible for managing the financial aspects of study grants within the Ophthalmology department, specifically for the UH Eye Institute Reading Center. The Grants Specialist will generate invoices, reconcile data, manage expenses, and maintain relationships with study sponsors. This position requires a strong understanding of financial processes, attention to detail, and proficiency in various software systems. The role also involves ensuring compliance with data security and confidentiality policies.

Requirements

Bachelor's Degree
Thorough knowledge of Eye Image analysis processes, work flow and invoicing procedures (Required proficiency)
Self-starter; willing to learn and able to complete duties with minimal supervision (Required proficiency)
Strong time management skills to effectively prioritize and manage multiple tasks and meet strict deadlines in ever growing environment (Required proficiency)
Accurate and timely completion of all data entry, reporting and funding processes (Required proficiency)
Keen attention to detail and well-organized; analytical and problem-solving abilities (Required proficiency)
Ability to maintain confidentiality with financial and personnel information (Required proficiency)
Strong proficiency with Microsoft Office Suites, especially Excel, including data manipulation and formulas is critical (Required proficiency)
Ability to work in multiple system and programs such as Access, Oracle and MarkView (Required proficiency)
Excellent written and oral communication skills (Required proficiency)
Ability to work with both internal staff, affiliates and sponsors while maintaining a positive attitude (Required proficiency)

Nice To Haves

Applicable certifications ; CCRP or CRA (Preferred)

Responsibilities

Generates all monthly invoice detail and supporting documentation for billing the UH Eye Institute Reading Center study grants.
Gathers and analyzes data to prepare monthly invoicing spreadsheets while reconciling monthly certifications and completed grading for each active study.
Verifies and records monthly study budget expenses for all grading and certification completed per the study contract.
Ensures all certification and grading data are reconciled to source documents.
Enters vendor and independent contractor invoices into MarkView for payment.
Creates data recording spreadsheets per approved study budgets and contracts at study start up.
Responds to sponsor queries and resolves discrepancies or billing issues by gathering and analyzing study information.
Performs all study-end settlements necessary to close study billing and produce final invoice.
Compiles and submits Award Form and Chart of Accounts forms at study initiation.
Maintains relationships with study sponsors and affiliates for accounts payable and monthly invoicing, ensuring timely and accurate processing.
Processes purchase orders in Oracle as requested.
Tracks payments and resolves vendor/contractor issues.
Works collaboratively with the accounting, finance, and accounts payable departments to ensure timely and accurate financial information and processing.
Performs other duties as assigned.
Complies with all policies and standards.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients.