Grants & Finance Coordinator (Hybrid)

IIE•Washington DC, WA

7d•Hybrid

About The Position

The Institute of International Education (IIE) is hiring a Grants & Finance Coordinator to support programs funded by the Defense Language and National Security Education Office (DLNSEO). The Grants and Finance Coordinator provides administrative support for language and culture focused programs including the Language Training Centers (LTC) and The Language Flagship. These programs are implemented in partnership with U.S. universities. The LTC program provides language and culture training for Department of War (DoW) personnel by leveraging existing university programs to meet the needs of DoW organizations and units. The Language Flagship creates the next generation of global professionals by developing superior language skills of undergraduates at partner universities. The Grants & Finance Coordinator provides essential administrative support to the program team to ensure IIE’s quality implementation of these impactful programs. The role includes administrative task support to the program team for the timely, accurate, and efficient management of grant awards and subcontracts, to include award agreement compilation, grant and vendor invoice payment processing, input and maintenance of CRM records and data management, the filing and tracking of deliverables, and analysis of additional program data. The Coordinator will work with other team members in the execution of tasks and day-to-day activities and communicate the status of activities on a regular basis with the program team and other relevant team members within IIE. Additional administrative responsibilities include general meeting support, and logistics coordination for high profile sponsor and partner events.

Requirements

Requires an Associate degree and at least two years of related work experience, or combination education and experience.
The government contract requires U.S. citizenship and ability to obtain a Tier-1 (T1) Position of Trust for unclassified access security clearance.
Excellent interpersonal and communication skills, both written and verbal.
Proven ability to work both independently and collaboratively within a team-based structure.
High level of numeracy and accuracy required.
Interest in language and culture focused international programs.
Proficiency with MS Office applications including Word, Excel, Access, and Outlook; internet software and database software.

Nice To Haves

Bachelor’s degree and two years directly relatable work experience strongly preferred.

Responsibilities

Maintains subaward recipient data in Client Relationship Management (CRM) system, following established procedures.
Assists with the creation and processing of grant documents for technical completeness and accuracy.
Tracks, coordinates, and processes partner invoice payments and ensures proper execution of reviewer travel and reimbursements.
Serves as a primary point of contact and liaison with PeopleSoft (IIE’s financial system) colleagues.
Communicates regularly with relevant team members within IIE to ensure consistent awareness of work status, and that all program needs and deliverables are met on time.
In collaboration with the Program Specialist, coordinates and analyzes program data to meet sponsor deliverables and ad hoc data requests as needed.
Provides logistical support for webinars, reviewer panels, and trainings.