Grants Specialist
About The Position
The Division of Family & Community Services is seeking to hire an energetic and detail-oriented individual to serve as a Grants Specialist, organizing, reviewing, reconciling, and auditing financial statements and complex reports from Bureau program providers for the Office of Family Wellness in Sangamon County. Under administrative direction of the Maternal Child Health Programs Manager, independently performs complex accounting and auditing functions for the Bureau of Maternal Child Health programs including the Better Birth Outcomes Comprehensive and Navigation, Illinois Perinatal Quality Collaborative and Family Connects. Reviews, audits, and reconciles complex statements and reports, enters contract obligations, voucher payments and expenditure documentation into the FCS SharePoint system. Reconciles Bureau grant funds including, but not limited to, General Revenue and Social Services Block Grant. Reviews spending plan contract balances and extracts SAP HANA reports to assist in reviewing historic data and forecasting future spending trends in contracts.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
- Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program
- Requires one (1) year of professional experience creating, revising, and utilizing complex spreadsheets including pivot tables and advanced formulas using contract development and execution software programs and spreadsheet applications such as Microsoft Excel.
Nice To Haves
- One (1) year of professional experience creating, revising, and utilizing complex spreadsheets including pivot tables and advanced formulas using contract development and execution software programs and spreadsheet applications such as Microsoft Excel.
- Two (2) years professional experience reviewing and analyzing programmatic, fiscal, and operational written and statistical reports to ensure compliance, inform decision-making, and improve performance.
- Two (2) years of professional experience providing fiscal and/or grant compliance training within a public or private organization.
- Two (2) years of professional experience participating in Notice of Funding Opportunity (NOFO) processes for a public or private organization, including preparing Procurement Business Cases (PBC)s, Contract Adjustment and Approval Forms (CAAFs), contracts and overseeing grantee budgets.
- Two (2) years of professional experience working with the Grants Accountability and Transparency Act (GATA).
Responsibilities
- Serves as a Grants Specialist.
- Provides on-site/remote training with provider fiscal staff regarding fiscal documentation required for grant compliance.
- Reviews spending plan contract balances, extracts SAP HANA reports to assist in reviewing and monitoring historic data and forecasting anticipated future spending trends across grants and administration contacts.
- Participates in Notice of Funding Opportunity (NOFO) processes for upcoming fiscal years.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
