Graduate Academic Records and Administration Coordinator

University of Colorado•Denver, CO

12d•Hybrid

About The Position

The Graduate Academic Records and Administration Coordinator is a faculty- and staff-focused position that provides leadership and support for academic administration activities of the Graduate Studies Office (GSO) at the University of Colorado Denver. The GSO supports graduate students, faculty, and programs by maintaining campus-wide graduate policies and procedures; coordinating graduate assistantships and tuition remission; overseeing academic progress and degree completion; and advancing enrollment, retention, and student engagement initiatives. The position works with graduate program directors, Graduate Council, the Registrar, Admissions, Academic Affairs, Human Resources, Faculty Affairs, and Institutional Research and Effectiveness to support consistent graduate program information, accreditation compliance, academic records processes, and graduate faculty appointment records. Student employee supervision may be required. This is a term-limited position currently funded for 18 months. The position will be reviewed after 18 months to assess financial sustainability; if employment ends because of lack of funding, the University will provide 30 days’ written notice. The role follows a hybrid work structure, with remote or office work based on task demands or personal work preferences. Office work is encouraged for tasks requiring substantial collaboration. Occasional evening and/or weekend work may be required.

Requirements

Bachelor’s degree from an accredited college or university, or four years of relevant experience in an occupation related to the assigned work.
Two years of experience in higher education administrative support.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with employees at all levels across the university.
Ability to perform duties independently without guidance and direction from other professionals.
Ability to manage multiple projects and tasks requiring high attention to detail.
Ability to manage day-to-day workflow, administration, and oversight of project processes.

Nice To Haves

Four years of experience in higher education administrative support.
Master’s or terminal degree from an accredited college or university.
Experience with university website, catalog, admissions, and student records software.
Familiarity with accreditation requirements for graduate programs.
Familiarity with the diversity of graduate program types.
Experience coordinating cross-disciplinary teams in higher education settings.
Prior experience working in the Graduate Studies Office or Graduate School at CU Denver.

Responsibilities

Partner with Academic Affairs to ensure campus accreditation compliance for graduate certificates, licenses, and D1, D2, and D3 degree programs.
Work with program directors, Admissions, and the Registrar to develop catalog templates communicating certificate and graduate program information.
Maintain the GSO website to provide transparent, comprehensive, and consistent access to admissions and graduation requirements for D1, D2, and D3 degree programs.
Work with program directors, the Registrar, and Admissions to improve campus-consistent systems for routing academic forms maintained in student application and record management systems.
Manage emails concerning graduate student records and appeals submitted to the [email protected] inbox.
Work with Graduate Council, Faculty Affairs, Human Resources, and Institutional Research and Effectiveness to develop, maintain, and provide campus-wide access to an annotated list of graduate faculty members.
Manage the Graduate Council website, documents, and schedule.
Coordinate graduate student training in pedagogy and faculty training in student mentoring as part of supporting the GSO’s academic mission.
Supervise student employees when required.