Graduate Academic Records and Administration Coordinator

University of Colorado•Denver, CO

15d•$63,000 - $65,846•Hybrid

About The Position

The Graduate Academic Records and Administration Coordinator is a faculty- and staff-focused position providing leadership and support for academic administration in the Graduate Studies Office (GSO) at the University of Colorado Denver. The GSO supports graduate students, faculty, and programs by maintaining campus-wide graduate policies and procedures; administering graduate assistantships and tuition remission; overseeing academic progress and degree completion; and advancing enrollment, retention, and student engagement initiatives. The coordinator works with graduate program directors, the Graduate Council, the registrar, admissions, academic affairs, human resources, faculty affairs, and institutional research and effectiveness. The role supports transparent, consistent program and policy information; accreditation compliance; graduate student admissions and academic records processes; and graduate faculty appointment records. Other responsibilities include managing GSO communications and web content, coordinating graduate student pedagogy training and faculty mentoring training, and supporting other activities that advance the GSO’s academic mission. Supervision of student employees may be required. This is a full-time, 1.0 FTE, term-limited position currently funded for 18 months. Employment will be reviewed after 18 months to assess financial sustainability; if funding ends, the University will provide 30 days’ written notice. The position follows a hybrid work structure, with work from the office or remotely as appropriate to task demands or personal work preferences. Occasional evening or weekend work may be required. The position is not eligible for overtime compensation or visa sponsorship.

Requirements

Bachelor’s degree from an accredited college or university, or four years of relevant experience in an occupation related to the work assigned.
Two years of experience in higher education administrative support.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with employees at all levels across the university.
Ability to perform duties independently without guidance and direction from other professionals.
Ability to manage multiple projects and tasks requiring high attention to detail.
Ability to manage day-to-day workflow, administration, and oversight of project processes.
Ability to work occasional evenings and/or weekends.
For remote work, ability to maintain a dedicated workspace free of excessive noise or distractions, reliable internet connectivity, participate in extended virtual meetings, independently manage time, remain stationary for prolonged computer-based work, and transport necessary equipment between remote work and the office as needed.
Ability to sit for extended periods; stand and walk occasionally; reach with hands and arms; use hands to manipulate a keyboard and mouse; and have good near vision for computer work. Minimal lifting is often required, with possible bending or reaching to retrieve items from shelves or drawers.

Nice To Haves

Four years of experience in higher education administrative support.
Master’s or terminal degree from an accredited college or university.
Experience with university website, catalog, admissions, and student records software.
Familiarity with accreditation requirements for graduate programs.
Familiarity with the diversity of graduate program types.
Experience coordinating cross-disciplinary teams in higher education settings.
Prior experience working in the Graduate Studies Office or Graduate School at CU Denver.

Responsibilities

Partner with academic affairs to ensure campus HLC accreditation compliance for certificates, licenses, and D1, D2, and D3 degree programs.
Work with program directors, admissions, and the registrar to develop catalog templates communicating graduate certificate and program information.
Maintain the GSO website to provide transparent, comprehensive, and consistent access to admissions and graduation requirements for D1, D2, and D3 degree programs.
Partner with program directors, the registrar, and admissions to improve campus-consistent routing of academic forms maintained in student application and record management systems.
Manage emails concerning graduate student records and appeals submitted to the [email protected] inbox.
Partner with the Graduate Council, faculty affairs, HR, and institutional research and effectiveness to develop and maintain an updated, campus-accessible annotated list of graduate faculty members.
Manage the Graduate Council website, documents, and schedule.
Coordinate graduate student training in pedagogy and faculty training in student mentoring.
Support other activities that directly advance the academic mission of the Graduate Studies Office.
Supervise student employees if required.