GOVERNMENT OPERATIONS CONSULTANT II - 77000887

State of Florida•TALLAHASSEE, FL

4d•Onsite

About The Position

The Government Operations Consultant II performs professional work developing and implementing plans, policies, and standards for the Florida Fish and Wildlife Conservation Commission’s agency-wide project tracking system. Managed by the Division of Habitat and Species Conservation’s Office of Conservation Planning Services (OCPS), the system provides accurate, accessible, and shareable information throughout the agency. The position oversees project review records, the FWC project log, and the OCPS central inbox; facilitates the agency commenting process; and supports reporting, records management, data quality, and coordination with staff and external agencies. The role also coordinates OCPS administrative functions, including human resources, purchasing, travel, contracts, vehicles, and technology inventory. It serves as the primary OCPS human resources liaison and manages assigned contracts and purchasing activities. The position supervises two OPS Administrative Assistants, works under a Tallahassee-area residency requirement, and has working hours of 8:00 a.m. to 5:00 p.m. Employment is contingent on a satisfactory criminal history record check.

Requirements

High school diploma and eight years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, or administrative work; a bachelor’s degree may substitute for four years of experience.
Knowledge of data collection, analysis, records management, and basic management principles and practices.
Knowledge of Microsoft Office applications, including SharePoint.
Ability to communicate effectively and maintain productive working relationships with staff, managers, vendors, and external agencies.
Ability to work independently, exercise sound judgment, and manage competing priorities and deadlines.
Ability to collect, evaluate, and analyze information; identify problems; document workflows; and recommend operational improvements.
Ability to organize information for reports, correspondence, guidance documents, and other written materials.
Ability to conduct fact-finding research and apply problem-solving techniques.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to plan, organize, and coordinate work assignments.
A satisfactory criminal history record check is required.

Nice To Haves

Three or more years of supervisory experience in a professional work environment.
Three or more years of customer service experience in a professional work environment.
Two or more years of experience with State of Florida records management, including records retention schedules, public records requests, and archiving.
Two years of experience in records management or administering programs that receive, process, and monitor electronic documents.
Experience coordinating administrative functions such as human resources, purchasing, and contract management.
Experience with State of Florida agency records management processes and SharePoint.

Responsibilities

Manage and enhance the project tracking system, including data entry, transfer, editing, updating, analysis, and distribution; provide technical assistance to users and monitor adherence to established standards.
Oversee the OCPS central inbox and agency-wide project tracking system; review incoming materials, research projects, determine with FWC staff whether review is needed, and ensure project information is entered, maintained, and distributed accurately.
Facilitate the agency commenting process and ensure OCPS public records requests are handled according to applicable guidance and deadlines.
Prepare reports and correspondence, maintain and archive records, assist staff with the project log, and work with the Office of Information Technology on system issues and improvements.
Serve as the primary OCPS human resources liaison, assisting managers with recruitment, hiring, onboarding, separations, and other personnel actions.
Coordinate OCPS purchasing activities and guide staff on purchasing procedures, required documentation, and deadlines.
Manage assigned contracts, including deliverables, invoices, payments, renewals, and required documentation.
Develop and maintain office procedures and guidance for the project log, inbox, volunteer program, vehicles, and external communications; review workflows and recommend improvements.
Coordinate office-wide administrative functions, including technology equipment inventory, vehicle administration, and travel support.
Participate in OCPS planning and coordination meetings, assist with Conservation Planning Services Leadership Team meetings, and perform related duties as assigned.