GME Program Administrator, Medical Group Administration, PRN

Prisma Health•Greenville, SC

4d•Onsite

About The Position

Responsible for supporting the Program Director in maintaining quality graduate medical education and ACGME or CODA accreditation, and for prioritizing and coordinating accreditation and operational processes with the Prisma Health GME office. The position collaborates in the management, interpretation, and analysis of program matters, makes recommendations, and implements changes approved by program leadership. It prepares, coordinates, and monitors residency or fellowship administrative activities using broad GME knowledge and principles, in conjunction with or occasionally on behalf of the Program Director. The role serves as a liaison between the Prisma Health GME office and the residency or fellowship program. It reports directly to the Director of GME Administration and indirectly to the Residency/Fellowship Program Director. The position oversees accreditation documentation and processes; resident and fellow human resources functions; recruitment; curriculum and educational activities; program budgets; meetings; scheduling; program communications; and related policies and procedures. It also develops and delivers educational, wellness, and social events. This is a supervisor job that may directly supervise team members and may include hiring and termination, disciplinary, performance management, and budget responsibilities. It is not considered a member of management staff. The role is PRN, works a variable shift, and is located at Greenville Memorial Hospital in Medical Group Administration.

Requirements

Bachelor's degree, or an equivalent combination of work and academic experience may be considered in lieu of the stated education and experience requirements (for example, a master's degree).
Two years of Graduate Medical Education and/or academic experience and/or professional, administrative, or customer service experience.
Experience with New Innovations, GME Tracker, ERAS, FREIDA, NRMP, ACGME, WebAds, and other applicable software.
Board eligible for TAGME certification, or able to become eligible to apply for TAGME certification after three years in GME.
Working knowledge of Microsoft Office.
Communication skills.
Ability to multitask.
Organizational skills.
Critical thinking skills.

Nice To Haves

Knowledge of GME and ACGME common requirements is preferred.

Responsibilities

Support the Program Director in maintaining quality graduate medical education and ACGME or CODA accreditation.
Manage accreditation components, including required documentation, site visits, self-studies, special reviews, and materials for Graduate Medical Education Committee review or approval; liaise among the national accreditation body, program leadership, and GME Office.
Oversee and complete human resources functions for residents and fellows, including employment paperwork, leaves of absence, time off, visa paperwork, and payroll; provide administrative guidance and assistance as needed.
Manage or supervise other departmental staff, as applicable to program size and needs.
Plan, manage, and execute program recruitment, including applicant screening, interview materials and schedules, hosting interviews, preparing rank-meeting materials, certifying the rank order list, and post-Match communications.
Manage curriculum activities, including mapping and tracking core competencies, milestones, and evaluations; proctor the annual in-training examination; coordinate orientation, conference schedules, and didactic events.
Review, approve, and make recommendations regarding program budgets, expenses, resident education funds, and funds for orientation, graduation, and onboarding.
Serve as the department liaison for Graduate Medical Education, providing administrative supervision and support to residents, fellows, program leadership, faculty, and the GME office.
Coordinate and update letters of agreement, track program and alumni data, and ensure program-level accreditation action plans are tracked.
Plan and execute program meetings, providing statistical data, agenda information, and relevant background materials, and participate in meeting discussions.
Oversee resident and fellow scheduling with chief residents as applicable; create or assist with rotation schedules, track and analyze clinical and educational work-hour violations and trends, communicate findings to program leadership, and create call schedules.
Create and manage program communications in conjunction with program leadership.
Participate in developing policies and procedures, advise on their interpretation, and support implementation of institutional and accreditation policies and procedures related to residents and fellows.
Create and deliver educational, wellness, and social events for residents and fellows, including wellness initiatives; manage event budgets and recommend future programming.
Perform other duties as assigned.