Global Executive Assistant

BlastOne • Westminster, CO

8d • Onsite

About The Position

BlastOne is seeking a full-time, onsite Global Executive Assistant for its Broomfield, Colorado office. Reporting directly to the Global CEO, this person will manage the CEO’s calendar, communications, meetings, and follow-up, and provide executive-level support to designated members of the Executive Leadership Team (ELT). The role coordinates across ELT calendars and supports Board of Directors and committee meetings, offsites, strategic planning, and reporting. It serves as the voice and face of the CEO’s office and requires sound judgment and strict confidentiality when handling sensitive business, personnel, and personal information.

The assistant plans and coordinates domestic and international travel, prepares expenses and executive documents, supports the CEO’s projects and goals, and maintains secure, organized digital files. The role also hosts the CEO’s visitors and builds working relationships with the ELT, Board members, and their assistants. HR support may be provided with direction. Typical hours are Monday through Friday between 8 a.m. and 5 p.m., with occasional early, evening, or weekend availability for the CEO’s global schedule, Board meetings, and offsites.

Requirements

• At least 5 years of experience supporting a CEO or C-suite executive.
• Experience supporting a Board of Directors and executive leadership team meetings.
• Customer service and office administration background.
• High school diploma required.
• Excellent written and verbal communication skills at all levels, including Board and customer contacts.
• Exceptional organization, prioritization, and time management, with a high sense of urgency.
• Strong attention to detail and critical thinking, with the ability to anticipate needs.
• High level of task and project ownership, including persistent follow-up.
• Trustworthiness and discretion when handling confidential information.
• Social skills and the ability to remain professional and composed under pressure.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with Microsoft Teams, Zoom, and Adobe Sign.
• Valid passport and ability to travel occasionally to support ELT offsites and Board meetings.
• Ability to accommodate occasional early, evening, or weekend availability for the CEO’s global schedule, Board meetings, and offsites.

Nice To Haves

• Global, multi-time-zone executive support experience is strongly preferred.
• HR or related experience is a plus.
• Bachelor’s degree in Business or a related field is preferred.
• Familiarity with Salesforce and NetSuite is a plus.

Responsibilities

• Own the CEO’s calendar, prioritize and resolve conflicts across departments and time zones, and protect focus and meeting preparation time.
• Manage the CEO’s inbox and correspondence by triaging messages, drafting responses, and flagging priorities; screen and route calls and visitors and follow up on messages.
• Schedule the CEO’s personal appointments as requested.
• Facilitate CEO meetings by sending Outlook invitations, managing attendees, and preparing agendas in consultation with the CEO.
• Prepare briefing materials for the CEO’s meetings; attend meetings, record notes, decisions, and action items, and maintain the CEO’s rolling task list.
• Distribute CEO meeting action items within 48 hours and follow up with owners until completion; cover or arrange recording of evening meetings and capture actions the next business day.
• Provide executive support to designated ELT members and coordinate ELT calendars for meetings, reviews, and planning sessions.
• Prepare ELT agendas, pre-reads, and minutes; track action items; plan and run offsites, strategic planning sessions, and leadership events; consolidate reporting and presentations for ELT reviews.
• Schedule Board and committee meetings and coordinate directors’ travel and logistics.
• Compile, format, and distribute Board packs and other Board reporting on schedule; record Board meeting minutes and track resulting actions.
• Plan and book the CEO’s domestic and international travel, including flights, hotels, ground transport, visas, and itineraries; coordinate travel for ELT offsites and Board meetings.
• Prepare and reconcile the CEO’s expense reports on time.
• Prepare presentations, spreadsheets, reports, and correspondence for the CEO; prepare documents routed through the CEO for signature using Adobe Sign or in person.
• Assist the CEO with projects and goals by tracking milestones and deadlines; maintain organized, secure digital files for the CEO’s office.
• Host the CEO’s visitors, customers, partners, and advisors, partnering with the Office Manager on onsite logistics and catering.
• Build strong working relationships with the ELT, Board members, and their assistants; maintain strict confidentiality of sensitive information.
• May provide HR support with direction; perform other duties as assigned.

Benefits

• Flexible time off.
• Generous 401(k) policy.
• Industry-leading health insurance and benefits program.
• Opportunities to grow within the company and industry, including increased responsibilities and compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED