Executive Assistant – Global Operations

onsemi • San Jose, CA

2d

About The Position

onsemi is seeking a highly organized and proactive Executive Administrative Assistant to provide confidential, comprehensive support to an Executive Vice President and the leadership team. The role enables executive efficiency through calendar management, operational coordination, and administrative support in a fast-paced, global environment.

The position also supports office operations, cross-functional coordination, executive meetings and travel, purchasing and vendor processes, IT equipment coordination, and documentation for international shipments. The Executive Assistant is expected to handle multiple projects and competing priorities while maintaining professionalism, confidentiality, and discretion.

Requirements

• Bachelor’s degree or equivalent relevant experience.
• At least 7 years of experience supporting senior leadership, including VP- or C-level executives.
• Proven experience managing complex calendars, travel logistics, and executive priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, and collaboration tools.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to work independently with minimal supervision while maintaining high productivity.
• Excellent problem-solving skills and a proactive, solution-oriented mindset.
• Strong interpersonal and communication skills, including the ability to interact effectively across all organizational levels.
• Professionalism and a positive, approachable demeanor.
• Ability to prioritize competing demands and manage multiple stakeholders simultaneously.
• Adaptability and resilience in a rapidly changing, high-pressure environment.
• Strong ownership, accountability, and commitment to delivering results.

Responsibilities

• Provide confidential administrative support to the EVP and leadership staff.
• Manage complex executive calendars and prioritize business needs.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and visa/passport processing.
• Prepare, review, and submit expense reports in accordance with company policies and timelines.
• Plan executive meetings, including agendas, materials, and follow-up actions.
• Organize internal and external meetings, including customer visits, room setup, and catering as required.
• Handle incoming emails, calls, and mail, ensuring timely responses and appropriate prioritization.
• Maintain organizational charts, contact lists, and departmental records.
• Manage Teams sites and support SharePoint access requests, content updates, and user permissions.
• Coordinate with internal stakeholders, leadership teams, and external partners.
• Manage multiple projects and ensure timely execution against deadlines.
• Assist with purchase orders, invoice tracking, and vendor coordination.
• Manage office operations, including supply inventory, ordering, and workspace or seat assignments.
• Coordinate IT equipment requests, onboarding and offboarding setup, and asset tracking.
• Prepare documentation for international shipments in compliance with Global Transfer Systems (GTS) requirements.
• Drive process improvements to enhance administrative efficiency and effectiveness.
• Maintain professionalism, confidentiality, and discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior