Executive Assistant - Global Markets

BMO • New York, NY

10h

About The Position

The Global Markets Executive Assistant provides comprehensive administrative support to a team of 25–35 professionals across multiple Global Markets functions and serves as secondary coverage for Global Markets executives. The role requires professionalism, discretion, sound judgment, and the ability to work at the pace of a front-office financial markets environment. The Executive Assistant acts as a trusted partner to the team, supporting seamless operations and executive productivity.

Requirements

• Proven experience as an assistant, preferably in Global Markets, Capital Markets, or a fast-paced corporate environment.
• Strong organizational skills and the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills and a professional, confident approach.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools such as Teams and SharePoint.
• High attention to detail, accuracy, and follow-through.
• Ability to anticipate needs, work proactively, and remain calm under pressure.
• Strong judgment, integrity, and commitment to confidentiality.
• Several years of relevant executive or senior administrative support experience.

Nice To Haves

• Post-secondary education.
• Experience supporting senior professionals or teams within financial services.

Responsibilities

• Provide secondary support to Global Markets executives in coordination with their primary assistants, completing delegated requests promptly.
• Handle urgent executive needs, including lunch, coffee, and print-material pickups.
• Provide comprehensive administrative support to a team of 25–35 Global Markets professionals.
• Manage complex calendars, schedule internal and external meetings across time zones, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries, and process related expenses.
• Prepare, edit, and format correspondence, reports, presentations, and meeting materials.
• Serve as a key point of contact for internal partners and external stakeholders.
• Manage high-volume email traffic, prioritizing and redirecting messages as appropriate.
• Prepare meetings by coordinating agendas and materials distribution, and manage follow-ups.
• Maintain organized electronic filing systems in accordance with internal policies and record-keeping standards.
• Process invoices, expenses, and requests in accordance with Global Markets controls and timelines.
• Assist with onboarding and offboarding, including system access, equipment, and coordination with internal teams.
• Support ad hoc projects, reporting requests, and process improvements.
• Handle sensitive and highly confidential information with discretion and sound judgment.
• Ensure activities comply with internal policies, compliance standards, and regulatory expectations.

Benefits

• Health insurance
• Tuition reimbursement
• Accident and life insurance
• Retirement savings plans
• Performance-based incentives and discretionary bonuses may be included in total compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed