Global Document Services Specialist

Latham & Watkins LLP • Los Angeles, CA

11d • Hybrid

About The Position

GLODOCS Specialist I is part of Latham & Watkins’ Global Document Services (GLODOCS) team. The role provides core document support to attorneys and staff by creating, editing, and otherwise manipulating legal documents and other work product. The specialist handles work intake, clarifies instructions, negotiates deadlines, and communicates job status to customers, GLODOCS Coordinators, and/or Supervisors.

The position is based in Austin, New York, or the Global Services Office in Downtown Los Angeles. It may be eligible for a flexible schedule with a hybrid and in-office presence. Regular working hours are 11:30 a.m. to 8:00 p.m. PT.

Requirements

• High school diploma or equivalent.
• A minimum of two years of related experience working as a document specialist at a professional services organization.
• Basic knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, Interwoven, OmniPage, and Visio.
• Ability to learn new software and procedures.
• Well-developed, professional interpersonal skills and ability to interact effectively with people at all organizational levels of the firm.

Nice To Haves

• Bachelor’s degree.
• Microsoft certifications in Word Core, Excel Core, and PowerPoint.

Responsibilities

• Complete basic-level Microsoft Word projects, including creating documents, formatting, generating tables of contents and tables of authorities, and adding cross-references.
• Complete basic-level Excel projects, including creating workbooks and sheets, formatting cells, tables, rows, and columns, and using simple formulas.
• Complete basic-level PowerPoint projects, including revising slides and text, inserting graphics, and formatting or reapplying slide design and layout.
• Use Acrobat Professional to compress PDF files, create searchable and non-searchable PDFs, apply Bates numbering, and crop pages as needed.
• Proofread documents when necessary.
• Protect and maintain highly sensitive, confidential, privileged, financial, and/or proprietary information retained by Latham & Watkins.
• Handle work intake, clarify instructions, negotiate deadlines, and communicate job status to customers, GLODOCS Coordinators, and/or Supervisors.

Benefits

• Healthcare insurance.
• Life and disability insurance.
• 401(k) plan.
• At least 11 paid holidays per year.
• PTO program accruing 23 days during the first year of employment and increasing with tenure.
• Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events.
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.
• Bonuses in recognition of individual and firm performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED