Generations Administrative Assistant

Trinity Church•Lubbock, TX

21d

About The Position

The Generations Ministry Administrative Assistant provides administrative support to the full Generations team, which includes Kidsplace (Early Childhood, Kindergarten through 3rd Grade, and 4th–5th Grade), Trinity Student Ministry (Middle School and High School), and College Ministry (ages 18–25). The position assists with planning, developing, coordinating, and administering ministry events. It is not intended to be a hands-on ministry role during weekend or midweek services. The assistant serves as the Planning Center superuser and supports ministry data, communications, volunteer processes, schedules, supplies, purchasing, and event logistics. The role also coordinates with other church departments, processes team expenses, tracks attendance, and provides switchboard relief when needed. This is a full-time, hourly, non-exempt position working 36–40 hours per week, Monday through Friday, with weekend rotation.

Requirements

Must be a member of Trinity Church.
High school diploma or GED.
Two years of consistent, proven, similar experience.
Service orientation and willingness to seek ways to help people inside and outside the church.
Ability to plan and organize schedules and future events.
Analytical thinking and problem-solving skills, including the ability to consider multiple perspectives and reach collaborative conclusions.
Initiative and ability to work independently without close supervision.
Time-management skills and ability to assess priorities.
Ability to use Microsoft Office and major social media platforms such as Facebook, Instagram, and Twitter.

Nice To Haves

Related work experience is a plus.

Responsibilities

Serve as the Planning Center superuser and provide information and support related to the system.
Enter weekly reports and rosters; track attendance, first-time visitors, extended absences, and ministry follow-up touch points; update involvements; and prepare requested diagnostic and birthday reports.
Assist with planning and organizing large-scale Generations events, including KidCon, Generations Weekend, Student Conference, Fall Festivals, retreats, and camp; serve at events when the schedule allows.
Organize and maintain supplies for the Generations team.
Schedule services through Planning Center.
Oversee Generations Ministry social media in coordination with Marketing Department approval.
Shop, place orders, arrange catering, and request vendors for the Generations ministries.
Input registration cards for new children, students, and families.
Prepare and distribute ministry emails to parents and volunteers as needed, including first-time guest welcomes, volunteer training, large events, and child dedications.
Support the FIT team and other departments through Planning Center training.
Scan and upload roster sheets for birth through 5th grade to the drive.
Complete monthly background-check audits for Generations volunteers.
Complete the monthly Generations team schedule.
Serve as a primary communication contact between Generations and other departments, including Marketing, Trinity Life, AVL, and Worship.
Assist with event planning and coordination, including registration setup, volunteer background checks, liability forms, Espace requests, shopping, and setup.
Reconcile Generations team credit-card statements and process receipts and invoices.
Record weekly attendance numbers for all Generations ministries and submit a report to the Executive Pastor of Strategic Operations.
Provide switchboard relief when needed.
Become proficient with current software and tools, including ClickUp, Planning Center, ProPresenter, Clearstream, and Mailchimp.