General Medical Education Program Coordinator - Family Medicine Residency - Full Time

Guthrie Enterprise • Binghamton, NY

4d • Onsite

About The Position

The General Medical Education Program Coordinator is responsible for the operational and financial management of an accredited Family Medicine Residency program and provides strategic planning support for program and institutional improvement efforts. With oversight and direction from the Manager of Residency Practice, Director of Medical Education, and Program Director, the coordinator ensures compliance with specialty-specific ACGME requirements and applicable hospital policies. The role requires detailed knowledge of accreditation policies, initiative, and independent judgment.

The coordinator manages a broad range of program activities, including long-range planning, trainee recruitment, project development, administrative workflow analysis, didactic-session coordination, and maintenance of residency databases. The position serves as a liaison among program leadership, faculty, residents and fellows, students, the graduate medical education office, administration, and internal and external agencies. This is a full-time, onsite, day-shift position. The stated pay range is $24.87–$38.80 per hour, based on experience.

Requirements

• An associate degree or a combination of education and at least two years of medical education experience.
• Ability to manage and coordinate program operations and accreditation requirements with initiative and independent judgment.

Nice To Haves

• Bachelor’s degree in Education, Health Care Administration, Business Administration, or equivalent.
• Supervisory experience.
• Working knowledge of residency program structure and external reviewing agency (ACGME) requirements.
• Knowledge of USMLE, COMLEX, ACGME, and Specialty Board requirements for accreditation.
• Experience with graduate medical education databases, including residency management suites.
• TAGME certification when eligible.

Responsibilities

• Serve as the lead point person for the Residency/Fellowship program and manage and coordinate it as directed by the Director of Medical Education, Manager of Residency Practice, and Program Director.
• Apply ACGME, RRC, LCME/COCA, institutional, and specialty-board policies and processes to manage program requirements and accreditation.
• Coordinate recruitment, onboarding, and orientation, including screening, comparing, processing, and ranking applicants using ERAS and NRMP.
• Provide strategic planning support and develop, carry out, and monitor S.M.A.R.T.-goal-driven program and institutional improvement projects.
• Maintain accurate program requirements and compliance data in GME systems, including ACGME, WebADS, ERAS, NRMP, New Innovations, specialty-board systems, and FREIDA.
• Direct administrative workflows and oversee program paperwork and records to meet accreditation and governance standards.
• Develop, manage, and monitor the residency program budget in coordination with program leadership.
• Track and verify procedure logs and monitor duty hours, conference attendance, EMR compliance, moonlighting, and other completion requirements.
• Coordinate resident and fellow files and data management, seasonal program activities, and timelines, including in-training exams, PEC, CCC, and milestones.
• Implement, maintain, and refine resident, faculty, and program evaluation systems.
• Create or maintain external program advertising and media, including websites, brochures, postcards, and publications; create or edit annual publications and update the program website.
• Participate in resident events, including graduation and wellbeing activities, as appropriate.
• Prepare and maintain resident rotation, call, and lecture schedules.
• Occasionally travel for professional development.

Benefits

• Medical, dental, and vision coverage starting the first of the month after hire.
• PTO starting on the first day of employment.
• Voluntary 403(b) retirement plan with employer match and Fidelity investment options.
• Employee Assistance Program.
• Shift differentials and premiums for evenings, nights, weekends, and float coverage.
• Friendly, inclusive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree