General Construction Administrator

Isaac Heating & Air Conditioning•Rochester, NY

47d•$65,000 - $70,000•Onsite

About The Position

Isaac Heating & Air Conditioning is seeking a reliable General Construction Administrator for their Rochester, NY location. This position is designed to support construction estimating, project management, field personnel, and clients through various administrative tasks for all Isaac locations, and supporting the entire commercial department when necessary. For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York. Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year. Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life. Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company.

Requirements

High School diploma or equivalent required
Associate degree in a related field; and/or 3 years of equivalent relatable experience required
Proficiency with Microsoft Office required

Nice To Haves

Experience working in HVAC and/or Construction industries preferred
Understanding of HVAC and Plumbing industry preferred
Experience/familiarity with Service Titan strongly preferred

Responsibilities

Coordinate with office and field staff to ensure compliance with company policies and procedures
Work with Project Managers to assist with specific reporting and paperwork
Create and maintain project files within Service Titan
Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan
Facilitate the commercial warranty process in Service Titan after direction from management
Work with management on completing the required documents for AIA submittmits, such as lien waivers, supplier affidavits, and any other required documents
Generate invoices for AIA billings in Service Titan after the payment documents are approved
Work with Project Managers to facilitate the preparation of submittals and closeout documentation
Catalog all model and serial numbers for all equipment upon completion of projects
Assist with accurate data entry to achieve accurate KPIs
Log in to the purchasing queue daily and issue POs to field staff
Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations
Responsible for performing other responsibilities/duties as assigned by management