Fuel Schedule Coordinator

Menzies Aviation•Sacramento, CA

About The Position

The Fuel Schedule Coordinator coordinates, maintains, and oversees fuel systems operations in accordance with company procedures. The role supports fuel facility scheduling and inventory management, reporting and invoicing, accounting controls, supplier and airline coordination, and compliance with applicable airport and fuel regulations. The position also requires flexibility to support other functions or duties as assigned.

Requirements

Must be at least 18 years old.
Possess and maintain a valid U.S. driver's license with a clean driving record.
Pass pre-employment drug screening and all pre-employment testing.
Be comfortable repeatedly lifting 70 pounds and working in all weather conditions.
Pass an FBI background check and obtain a U.S. Customs Seal.
Be available and flexible to work variable shifts, including weekends and holidays.
Associate degree or equivalent from a two-year college or technical school, three or more years of related experience and/or training, or an equivalent combination of education and experience.
Ability to read and comprehend complex instructions, correspondence, service contracts, and memos.
Ability to present information effectively and respond to questions from managers and customers.
Ability to perform arithmetic using whole numbers, fractions, and decimals, and apply percentages, ratios, and proportions to practical situations.
Ability to use common-sense understanding to follow written, oral, or diagrammatic instructions and address problems involving several concrete variables in standardized situations.
Prior Fuel Facility, Aircraft Fueling, or Airline experience is required; the posting also describes this experience as preferred.
Experience operating in an airport environment.
Ability to learn quickly and understand and carry out oral and written instructions, requesting clarification when needed.
Strong interpersonal skills, ability to work as part of a team, and ability to build relationships.

Nice To Haves

Prior Fuel Facility, Aircraft Fueling, or Airline experience is identified as preferred in the posting.

Responsibilities

Prepare daily, weekly, monthly, and annual financial reports for the SMF Fuel Facility and other statistical reports needed to meet DFW Fuel Facility requirements.
Coordinate with system support personnel to develop written specifications for program modifications and review test results to confirm they meet specifications; ensure system documentation is updated as needed.
Ensure logs, control totals, sign-offs, and processing are completed correctly and on time.
Issue written reports at least monthly identifying agent, supplier, and airline problems, and direct correspondence to appropriate third-party supervisory personnel.
Issue daily and monthly reports to airlines, agents, and suppliers detailing inventory activity.
Prepare and develop monthly invoices for SMF member airlines and non-member participants.
Provide oversight and guidance to ensure supplier and airline fuel usage demands are met alongside total airport requirements and restrictions.
Ensure applicable U.S. Customs bonded fuel requirements are followed daily and coordinate audits as necessary.
Obtain and analyze monthly fuel usage projections, develop projections with supplier and airline data, and use them to determine appropriate physical inventory levels.
Oversee fuel scheduling and coordinate fuel into individual supplier accounts to maintain inventory sufficient for sales while preserving adequate storage capacity.
Work with airlines, suppliers, and pipeline transportation companies to develop monthly fuel inventory projections and pipeline schedules before each month begins.
Review daily accounting transactions to ensure compliance with scheduled activity.
Maintain formal written documentation from suppliers and airlines concerning fuel projections, exchanges, uplift scheduling, truck rack usage, and pipeline schedules.
Schedule bonded fuel, when applicable, to ensure inventory can meet sales demand.
Coordinate fuel inventory and tank availability with operations for required tank cleaning.
Schedule truck rack activity, including on- and off-loads, to comply with SMF insurance regulations.
Schedule pipeline activity to comply with SMF regulations.
Coordinate and monitor operations to ensure product schedules are followed and problems are resolved according to policy.
Meet the station’s attendance standards and perform other assigned duties, including work in other functions to cover absences or balance workload.