Fuel Schedule Coordinator

Menzies Aviation Careers•Sacramento, CA

About The Position

The Fuel Schedule Coordinator coordinates, maintains, and oversees fuel systems operations in accordance with company procedures. The role prepares financial and statistical reports, supports fuel-system program modifications and documentation, maintains timely processing and control records, and issues reports and invoices to airlines, agents, suppliers, and other participants. The coordinator develops fuel usage projections and pipeline schedules with airlines, suppliers, and transportation partners; schedules fuel into supplier accounts; monitors inventory and storage capacity; and helps ensure supply meets sales activity and airport requirements. The role also coordinates bonded fuel, audits, tank availability for cleaning, truck rack and pipeline activity, and operational follow-up to ensure schedules are followed and problems are resolved in accordance with policy. The position requires compliance with safety, security, workplace health and safety, and substance-misuse policies. Other duties may be assigned, including work in other functional areas to cover absences or balance workload.

Requirements

Must be at least 18 years of age.
Possess and maintain a valid U.S. driver's license with a clean driving record.
Pass pre-employment drug screening and all pre-employment testing.
Pass an FBI background check and obtain a U.S. Customs Seal.
Be comfortable lifting 70 pounds repetitively.
Be comfortable working in all weather conditions.
Be available and flexible to work variable shifts, including weekends and holidays.
Prior Fuel Facility, Aircraft Fueling, or Airline experience is stated as required; the posting also describes this experience as preferred.
Experience operating in an airport environment.
Associate degree (A.A.) or equivalent from a two-year college or technical school, or three or more years of related experience and/or training, or an equivalent combination of education and experience.
Ability to read and comprehend complex instructions, correspondence, service contracts, and memos.
Ability to present information effectively and respond to questions from groups of managers and customers.
Ability to perform arithmetic using whole numbers, common fractions, and decimals, and apply percentages, ratios, and proportions to practical situations.
Ability to use common-sense understanding to carry out written, oral, or diagrammed instructions and to address problems involving several concrete variables in standardized situations.
Ability to learn quickly and understand and carry out oral and written instructions, requesting clarification when needed.
Strong interpersonal skills.
Ability to work as part of a team and build relationships.

Nice To Haves

Prior Fuel Facility, Aircraft Fueling, or Airline experience is described as preferred in one section of the posting.

Responsibilities

Prepare daily, weekly, monthly, and annual financial reports for the SMF Fuel Facility and other statistical reports required by the DFW Fuel Facility.
Coordinate with system support personnel to develop written specifications for program modifications and review test results for conformity with those specifications.
Ensure system documentation is updated as needed and that logs, control totals, sign-offs, and processing are completed properly and on time.
Issue written reports at least monthly identifying agent, supplier, and airline problems, and direct correspondence to appropriate third-party supervisory personnel.
Issue daily and monthly reports to airlines, agents, and suppliers detailing inventory activity.
Prepare and develop monthly invoices for SMF member airlines and non-member participants.
Guide and oversee coordination of supplier and airline fuel usage demands with total airport requirements and restrictions.
Ensure daily compliance with U.S. Customs bonded fuel requirements, if applicable.
Coordinate audits conducted by suppliers, airlines, ATA, and other parties, as necessary.
Obtain, analyze, and develop monthly fuel usage projections using information supplied by suppliers and airlines.
Use fuel projections to determine physical inventory levels that meet projections and airport demand.
Oversee scheduling activity and coordinate fuel deliveries into supplier accounts to maintain inventory sufficient for sales activity.
Monitor individual inventory levels and storage capacity.
Work with SMF airlines, suppliers, and the pipeline transportation company to prepare monthly fuel inventory projections and pipeline schedules before the start of each month.
Review daily accounting transactions to ensure compliance with scheduled activity.
Maintain formal written documentation from suppliers and airlines concerning projections, exchanges, uplift scheduling, truck rack usage, and pipeline schedules.
Schedule bonded fuel, if applicable, to maintain inventory sufficient for sales demand.
Coordinate fuel inventory and tank availability with operations for required tank cleaning.
Schedule truck rack loading and unloading activity in compliance with SMF insurance regulations.
Schedule pipeline activity in compliance with SMF regulations.
Coordinate and monitor operations to ensure product schedules are followed and problems are resolved according to policy.
Meet the station’s attendance standards.
Perform other duties as assigned, including work in other functional areas when needed to cover absences or balance workload.
Take reasonable care of personal and others’ health, safety, and wellbeing while at work, following provided information, training, and workplace rules or procedures.