Front Desk Receptionist

Focus Financial Partners•Santa Monica, CA

7d•Onsite

About The Position

Provident Financial Management, a Los Angeles-based business management firm serving entertainers, musicians, and other high-net-worth clients, is seeking an organized, proactive, and detail-oriented Front Desk Receptionist. The role performs clerical and reception duties that support daily office operations, including answering and transferring calls, handling mail, greeting visitors, and providing administrative support to senior leadership. The successful candidate will maintain a high level of professionalism, discretion, and confidentiality while supporting staff and clients in a fast-paced, client-focused environment. The position is based in the Santa Monica office and requires on-site attendance Monday through Friday. Standard business hours are 8:00 a.m. to 5:00 p.m., with some flexibility available. The role includes maintaining reception and shared office areas, coordinating conference-room scheduling, processing invoices, and assisting with office operations. The stated annualized base salary range is $45,000–$55,000. Other rewards may include an annual cash bonus and benefits including medical, dental, vision, life insurance, and a 401(k).

Requirements

At least 2 years of administrative or front desk experience in a professional services environment is preferred.
Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and Teams; the posting also specifies computer proficiency in Word, Excel, and Outlook.
Excellent verbal and written communication skills.
Excellent organizational and time-management skills, including the ability to prioritize competing responsibilities.
High attention to detail and accuracy.
Ability to exercise sound judgment and maintain strict confidentiality.
Ability to work in a fast-paced environment with changing priorities.
Professional demeanor and strong interpersonal skills, with the ability to work effectively with people across all levels of the organization.

Nice To Haves

Administrative or front desk experience in a professional services environment.

Responsibilities

Answer telephone calls professionally, direct callers to the appropriate staff, and take messages as needed.
Sort and open daily mail and assist with scanning mail for employees.
Assist with scanning and payment of invoices in Agillink and process invoices.
Assist the supervisor in resolving equipment and building problems using the building’s online ticketing system.
Maintain company phone lists and client lists in Excel.
Keep the reception area, conference rooms, and lunchroom orderly, and restock supplies as needed.
Open the front desk in the morning and clean up and close the office in the evening.
Schedule conference rooms and post meetings in Outlook.
Receive deliveries and notify staff when deliveries arrive.
Screen visitors, telephone calls, and incoming mail.
Manage visitor parking passes.
Provide administrative and operational support to senior leadership and assist with internal office functions.